Legal Secretary

Oculus Legal Group; England; On-site; GBP 23,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Standard office hours 9:00-17:30

Job summary

Oculus Legal Group in Luton, Bedfordshire, seeks an experienced Legal Secretary to support our Public Family team. The role covers audio and copy typing, drafting standard Public Family documents, Legal Aid applications and attendance notes, plus assisting with billing and case administration.

Working full-time in a supportive environment, you will manage files to Lexcel, GDPR and AML standards, liaise with clients and courts, and ensure tasks are completed accurately and on time.

Qualifications

• Minimum typing speed of 50 words per minute.
• Experience in a legal environment, preferably Public Family.
• Excellent document production and attention to detail.
• Proficient in Microsoft Office and legal case management systems.
• Good communication and organisational skills.

Responsibilities

• Providing comprehensive secretarial and administrative support to solicitors within the Public Family department.
• Audio and copy typing legal documents, reports and correspondence.
• Preparing Public Family law documentation, including Legal Aid applications, Part 25 applications and attendance notes.
• Assisting with Legal Aid billing and cost recovery processes.
• Preparing court bundles and maintaining accurate case documentation.
• Opening and maintaining client files in accordance with Lexcel, GDPR and anti-money laundering requirements.
• Managing correspondence, telephone calls, diaries, appointments and key court deadlines.
• Liaising professionally with clients, courts and other third parties.
• Ensuring work is completed accurately, efficiently and within required timeframes.

Skills

Typing speed

Microsoft Office

Legal case management systems

Tools

Microsoft Office suite

Legal case management systems

Job description

Position: Legal Secretary, Public Family

Location: Office-based - Luton, Bedfordshire

We have an excellent opportunity for an experienced, full-time Legal Secretary to join our dedicated Public Family team. In this role, you will provide essential secretarial, administrative and client support to a busy Solicitor, playing a key part in the smooth running of the department.

Your responsibilities will include audio and copy typing legal documents and correspondence, preparing standard Public Family law documentation, including Legal Aid applications, Part 25 applications and attendance notes, and assisting with court bundles, billing and general case administration.

This is a fantastic opportunity for someone who enjoys working in a supportive, professional environment where accuracy, organisation and client care are paramount.

Key responsibilities

• Providing comprehensive secretarial and administrative support to solicitors within the Public Family department.
• Audio and copy typing legal documents, reports and correspondence.
• Preparing Public Family law documentation, including Legal Aid applications, Part 25 applications and attendance notes.
• Assisting with Legal Aid billing and cost recovery processes.
• Preparing court bundles and maintaining accurate case documentation.
• Opening and maintaining client files in accordance with Lexcel, GDPR and anti-money laundering requirements.
• Managing correspondence, telephone calls, diaries, appointments and key court deadlines.
• Liaising professionally with clients, courts and other third parties.
• Ensuring work is completed accurately, efficiently and within required timeframes.

What we offer

• A supportive and collaborative working environment.
• A competitive salary and benefits package.
• Standard office hours of 9:00am to 5:30pm, Monday to Friday.

About you

• Previous secretarial experience, preferably within a legal environment, with experience in Public Family law desirable.
• Strong typing skills, with a minimum typing speed of 50 words per minute.
• Excellent document production skills, accuracy and attention to detail.
• Experience in audio dictation typing is desirable.
• Proficiency in Microsoft Office and legal case management systems.
• Excellent communication and organisational skills.
• A friendly, professional manner and a genuine commitment to client care.

The ability to manage competing priorities and meet deadlines.