Legal Secretary

JS Legal Recruitment Ltd; Witham; On-site; GBP 23,000 - 30,000; Full time

Benefits offered by this job

20 days annual leave

State-contributory pension

Onsite parking

Job summary

JS Legal Recruitment Ltd is seeking a Conveyancing Legal Secretary for a busy property department in Essex. The role supports fee earners with audio typing, diary management, and client communications to ensure smooth file progression.

Applicants should have recent property experience and be proficient with Microsoft Office, with the ability to prioritise and multitask in a fast-paced environment. Onsite parking available; salary negotiable.

Qualifications

• Recent residential or commercial property experience.
• Fast and accurate audio-typing skills with digital dictation.
• Proficient in Word, Outlook and Excel.
• Ability to prioritise and multitask.
• Capable of handling client queries when fee earners are out.

Responsibilities

• Provide secretarial support to the property fee earners.
• Deal with new business opportunities and support the property department’s success.
• Audio‑type documents using digital dictation.
• Manage diaries, book rooms and arrange meetings.
• Use the case management system.
• Liaise with clients, solicitors, estate agents and mortgage lenders.
• Provide quotations and send out client care letters.
• Handle client queries and take instructions from clients.
• Amend and reformat documents.
• Apply for searches using online services including Land Registry.
• Use the HMRC website to complete Stamp Duty Land Tax forms.
• Manage post‑completion matters.
• Maintain client files, including opening and closing files.
• Maintain the filing system.
• Assist fee earners in maintaining client accounts.

Skills

Property experience

Audio typing

Microsoft Word

Office suite proficiency

Multitasking

Client communication

Organisation

Diary management

Tools

Microsoft Office

Job description

Conveyancing Legal Secretary

We are a multi‑office law firm serving clients in Essex, looking for an experienced Conveyancing Legal Secretary to join our bustling property department.

Responsibilities

• Provide secretarial support to the property fee earners.
• Deal with new business opportunities, ensuring efficient processing to support the property department’s success.
• Audio‑type documents using digital dictation.
• Manage diaries, book rooms and arrange meetings.
• Use the case management system.
• Liaise with clients, solicitors, estate agents and mortgage lenders.
• Provide quotations and send out client care letters.
• Handle client queries and take instructions from clients.
• Amend and reformat documents.
• Apply for searches using online services including the Land Registry.
• Use the HMRC website to complete Stamp Duty Land Tax forms.
• Manage post‑completion matters.
• Maintain client files, including opening and closing files.
• Maintain the filing system.
• Assist fee earners in maintaining client accounts.

Requirements

• Recent residential or commercial property experience.
• Fast and accurate audio‑typing skills, including digital dictation.
• Proficiency with Microsoft Office (Word, Outlook, Excel).
• Ability to prioritise and multitask.
• Capability to handle client queries when fee earners are out of the office.
• Work‑friendly attitude.
• Competitive salary considered.
• Hours: Monday to Friday, 9:00am – 5:30pm.
• Own transport / onsite parking available.

Benefits

• Salary negotiable based on experience.
• 20 days annual leave, rising to 25 days with experience, plus bank holidays.
• State‑contributory pension scheme.
• Supportive working culture.
• Same working hours as above.

All successful applications will receive a response within seven working days.