Legal Secretary

Search; Leeds; On-site; GBP 22,000 - 34,000; Full time

Job summary

Search is seeking an experienced Legal Secretary to join our Real Estate Department in Leeds. This full-time, permanent role provides comprehensive secretarial and administrative support to lawyers handling commercial and residential property matters.

The ideal candidate will be proactive, detail-focused and capable of managing diaries, drafting correspondence in Word, and maintaining efficient document management.

Qualifications

• Proven experience as a Legal Secretary in Real Estate or Conveyancing.
• Excellent IT skills with MS Office (Word, Outlook, Excel, PowerPoint).
• Fast and accurate typing skills.
• Strong organisational skills with the ability to plan ahead and manage priorities.
• Ability to work independently and use initiative.
• Excellent communication skills and client relationship abilities.

Responsibilities

• Provide audio and copy typing support across Real Estate matters including acquisitions, disposals, leases, refinancing, and development projects.
• Prepare general correspondence using Word, Outlook, Excel and other software.
• Maintain accurate document management using the firm’s electronic system.
• Assist with preparation of property documentation including leases, contracts, transfer deeds, and Land Registry applications.
• Produce billing documentation and support credit control.
• Provide full diary management for lawyers and assist with file organisation.
• Handle basic client enquiries in the absence of lawyers (without giving legal advice).
• Manage incoming correspondence and escalate urgent matters as needed.
• Maintain professional relationships with developers, investors, landlords and tenants.
• Provide typing/administrative support to other teams when required.
• Carry out routine tasks such as photocopying, scanning, post handling and filing.

Skills

Real estate knowledge

Fast typing

Excellent IT skills

Organisational skills

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Hours: Mon-Fri, flexible working hours available

Full-time, Permanent Position

Our client is seeking an experienced and highly organised Legal Secretary to join their Real Estate Department. This role provides comprehensive secretarial and administrative support to lawyers within the team, ensuring a high standard of service is delivered to clients across a broad range of commercial and residential property matters. The successful candidate will be proactive, detail-focused, and confident working within a busy property environment, supporting fee earners while maintaining strong client relationships and upholding professional standards.

The Key Responsibilities of the Legal Secretary:

• Provide audio and copy typing support across a range of Real Estate matters including acquisitions, disposals, leases, refinancing, and development projects
• Prepare general correspondence using Microsoft Word, Outlook, Excel, and other software
• Maintain accurate and efficient document management using the firm’s electronic document management system
• Assist with the preparation of property documentation including leases, contracts, transfer deeds, reports on title, completion statements, and Land Registry applications
• Produce billing documentation, financial reports, and support effective credit control
• Provide full diary management for lawyers, assisting with overall file organisation
• Handle basic client enquiries appropriately in the absence of lawyers (without providing legal advice)
• Manage incoming correspondence and ensure urgent matters are escalated appropriately during lawyer absence
• Help maintain effective, professional client relationships with developers, investors, landlords, tenants, and other stakeholders
• Provide typing and administrative support to other teams and departments when required
• Carry out routine administrative tasks such as photocopying, scanning, post handling, and filing

The Key Requirements of the Legal Secretary:

Essential Skills & Experience:

• Proven experience as a Legal Secretary, ideally within a Real Estate, Commercial Property, or Conveyancing team
• Excellent IT skills, including digital dictation and Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Fast and accurate typing skills
• Strong organisational skills with the ability to plan ahead and manage priorities
• Confident working independently and using initiative
• Excellent communication skills with the ability to build rapport with clients and colleagues
• Ability to work accurately, methodically, and in line with established procedures
• Comfortable working under pressure and meeting tight deadlines, particularly around completions and transactions
• Professional, confidential, and discreet approach

Personal Attributes:

• Approachable and friendly with strong relationship-building skills
• Collaborative team player
• Adaptable, flexible, and responsive to change
• Ambitious mindset with a commitment to producing high-quality work