Legal Secretary

Elizabeth Michael Associates LTD; Hessle; On-site; GBP 25,000 - 30,000; Full time

Job summary

Elizabeth Michael Associates LTD in Hull city centre is seeking a dedicated Legal Secretary to join our busy property team. You will provide high-quality secretarial and administrative support to fee earners in a fast-paced environment.

The role is full-time and office-based with standard hours. Successful candidates will have experience in a property team, be highly organised, and proficient in Microsoft Office and digital dictation systems such as BigHand.

Qualifications

• Experience as a legal or property secretary is essential.
• Experience in a commercial property environment preferred.
• Proficient in typing and producing accurate documents and correspondence.
• Experience with Land Registry processes advantageous.
• Proficient in Microsoft Office.

Responsibilities

• Complete digital dictations using BigHand.
• Type letters, documents and emails accurately.
• Provide day-to-day secretarial support to property fee earners.
• Answer calls from clients and third parties and respond to queries.
• Prepare outgoing post, scanning and photocopying.
• Make Land Registry enquiries.
• Prepare and format legal documents.
• Maintain accurate filing (electronic and paper).
• Manage incoming and outgoing communications.
• Assist fee earners with admin tasks.
• Work to deadlines and prioritise tasks.
• Provide professional, friendly client service.

Skills

Typing

MS Office

Organised

Client service

Tools

BigHand dictation

Microsoft Office

Job description

Legal Secretary

Salary: £25,000 - £30,000 per annum, depending on experience

Job Type: Full-time, permanent

Working Hours: Monday to Friday, 9:00am - 5:00pm

Location: Hull City Centre - office-based

About the Role

We are looking for a hardworking and motivated Commercial Property Secretary to join our busy property team, providing high-quality secretarial and administrative support to our fee earners.

This is a full-time, office-based role in our Hull city centre office. The successful candidate will have previous experience of working within a property team and be comfortable working in a fast-paced environment where accuracy, organisation and the ability to work under pressure are essential.

You will be an integral part of the team, supporting fee earners in delivering an efficient and exceptional service to our clients.

Key Responsibilities

• Completing digital dictations using BigHand
• Regular and accurate typing of correspondence, documents and emails
• Providing day-to-day secretarial and administrative support to commercial property fee earners
• Receiving telephone calls and enquiries from clients and third parties and responding to queries appropriately
• Preparing outgoing post, including printing, scanning and photocopying
• Making Land Registry enquiries
• Preparing and formatting correspondence and legal documentation
• Maintaining accurate electronic and paper files
• Managing incoming and outgoing communications
• Assisting fee earners with general administrative tasks
• Working to deadlines and prioritising tasks effectively
• Providing a professional and friendly service to clients and third parties

About You

• Hardworking, reliable and motivated
• Experienced in working within a property team, ideally within a legal environment
• Used to typing as a key part of their role and confident producing accurate documents and correspondence
• Able to work effectively in a busy environment and under pressure
• Highly organised with excellent attention to detail
• Confident communicating with clients, colleagues and third parties
• Able to manage competing priorities and meet deadlines
• Comfortable using digital dictation systems, particularly BigHand
• Proficient in Microsoft Office
• Proactive and able to work both independently and as part of a team
• Professional, approachable and committed to providing excellent client service

Experience

Previous experience as a legal secretary, property secretary, legal administrator or similar role within a property team is essential.

Experience within a commercial property environment and knowledge of Land Registry processes would be advantageous