Legal Secretary

Career Legal; Greater London; Hybride; GBP 28 000 - 36 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Excellent benefits

Hybrid working

Résumé du poste

Career Legal in London is seeking an experienced Legal Secretary to support its Real Estate department, assisting Partners and fee earners across commercial and residential property matters. You will be proactive, highly organised and dedicated to delivering high quality secretarial and administrative support within a busy team.

The role covers diary management, document production, client liaison, billing support, and compliance tasks such as conflict checks and Land Registry compliance.

Qualifications

• Experience as a Legal Secretary in Real Estate.
• Able to work proactively with minimal supervision.
• Strong organisational and client-care skills.

Responsabilités

• Provide comprehensive secretarial and administrative support to Partners and fee earners.
• Manage and prioritise workloads.
• Produce correspondence and documents to high standard with firm formatting.
• Manage client and matter openings, including conflict checks.
• Assist with property documentation (AP1, SDLT, Land Registry).
• Support monthly billing processes including invoices and narratives.
• Manage matter closures and archiving of documents.
• Use document management systems, DocuSign and data rooms accurately.
• Screen calls, respond to client enquiries, maintain professional client care.
• Coordinate meetings, travel, and training for fee earners.
• Monitor deadlines including SDLT, Land Registry and Companies House requirements.
• Assist with preparing financial and completion statements and indemnity quotations.

Connaissances

Real Estate secretarial experience

Organised and proactive

Client-focused

Outils

DocuSign

Document management systems

Description du poste

A leading law firm is looking for an experienced Legal Secretary to join its highly regarded Real Estate department, supporting Partners and fee earners across a broad range of commercial and residential property matters.

This is an excellent opportunity for a proactive and organised Legal Secretary with previous Real Estate experience to join a friendly, well established busy team, providing high quality secretarial and administrative support while contributing to efficient working practices and exceptional client service.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to Partners (Including Head of Department) and fee earners, working collaboratively with the wider support team.
• Manage and prioritise workloads.
• Produce correspondence, documents and draft replies to a high standard, maintaining firm formatting and quality standards.
• Manage client and matter openings, including conflict checks and associated documentation.
• Assist with property related documentation, including AP1 forms, SDLT forms and associated Land Registry requirements.
• Support monthly billing processes, including preparing invoices and narratives, and undertake financial administration such as payments, transfers, write offs and disbursements.
• Manage matter closures, including preparing file closing documentation and coordinating the return or archiving of client documents.
• Use document management systems, DocuSign and data rooms accurately and efficiently.
• Screen incoming calls, respond to client enquiries where appropriate and maintain a professional approach to client care.
• Coordinate meetings, appointments, training bookings and travel arrangements for fee earners.
• Monitor key dates and deadlines, including property completion dates, SDLT submissions and Land Registry and Companies House requirements.
• Assist with the preparation of financial and completion statements and obtain indemnity policy quotations where required.

To be considered, you will need to be an experienced, detail-oriented Legal Secretary who thrives in a fast-paced Real Estate environment. You will be proactive, highly organised and client-focused, with the ability to build strong relationships with Partners, fee earners and clients while consistently delivering a high standard of support.

This firm are offering a competitive salary, excellent benefits and hybrid working.