Legal Secretary

JR United Kingdom; Ashford; On-site; GBP 24,000 - 26,000; Full time

Job summary

A well-established business in Ashford is looking for a Secretary to support their conveyancing team. This full-time role involves managing correspondence, client interactions, and administrative tasks. The ideal candidate will have prior experience in a conveyancing environment and excellent communication skills.

Benefits

25 Days Holiday & Bank holidays

Private Health care (After 6 months)

Discounted legal services

Summer socials

Christmas black tie events

Qualifications

• Previous experience as a secretary in a conveyancing environment is essential.
• Proficiency in using conveyancing and legal case management software.

Responsibilities

• Provide full secretarial support to the conveyancing team.
• Prepare and manage correspondence and legal documents.
• Liaise with clients and third parties to ensure timely progression.

Skills

Organisational Skills

Communication Skills

Confidentiality

Tools

Conveyancing Software

Job description

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Job Type: Full time/permanent (Office based)

Hours: Monday to Friday 09:00 - 17:30

Salary: £24,000 - £26,000 per annum (Dependent on experience)

We are excited to be supporting a well established business in their search for a Secretary, the role will be working in the conveyancing team and supporting a fee earner on a 1-2-1 basis. They have a fantastic reputation locally and many of the team have worked there for several years!

Key Responsibilities:

• Provide full secretarial support to our conveyancing team, facilitating smooth transaction processes.
• Prepare and manage correspondence, legal documents, and forms related to residential and commercial conveyancing.
• Maintain and organise electronic and manual filing systems ensuring all paperwork is up to date and easily accessible.
• Liaise with clients, banks, estate agents, and other third parties to ensure timely progression of conveyancing transactions.
• Handle telephone enquiries, emails, and other communications with efficiency and professionalism.
• Assist in diary management, scheduling appointments, and supporting the conveyancing team in all administrative tasks.
• Conduct property searches, check property registration details, and manage pre-exchange and post-completion matters.

Required Skills and Experience:

• Previous experience as a secretary in a conveyancing environment is essential.
• Proficiency in using conveyancing and legal case management software.
• Excellent organisational skills and the ability to manage multiple tasks simultaneously.
• Exceptional communication skills, both written and verbal.
• Discretion and the ability to handle confidential information with integrity.
• 25 Days Holiday & Bank holidays
• Private Health care (After 6 months of continuous employment)
• Discounted legal services
• Summer socials and Christmas black tie events