Legal Receptionist

Oculus Legal Group; Nottingham; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Pension scheme with employer 4%

Group life assurance

Private health insurance

24/7 GP access

Employee assistance programme

Mindfulness app subscription

Mental Health First Aiders

Volunteering leave

Investors in People accreditation

Job summary

Oculus Legal Group in Nottingham city centre is seeking a Legal Receptionist to be the first point of contact for clients and visitors. You will manage calls, greet guests, coordinate meeting rooms, and support day-to-day office operations in a growing Nottingham office.

The role offers a competitive salary and a comprehensive benefits package, including pension contributions and private health insurance. This is a full-time, on-site position in a professional services environment.

Qualifications

• Experience in reception or telephony roles, ideally in a professional services setting
• Confidential information handling
• Reliable, punctual, and a good team player
• Friendly and professional communication skills

Responsibilities

• Welcome clients and visitors with a professional and friendly approach
• Manage visitor sign-in, security badges, and temporary staff records accurately
• Answer and direct incoming calls with a clear telephone manner, taking detailed messages
• Coordinate meeting room bookings and prepare rooms with appropriate setups and refreshments
• Receive deliveries and ensure prompt distribution to relevant colleagues
• Support travel and accommodation bookings as needed
• Keep reception, kitchen, and meeting areas tidy and well stocked
• Manage daily meeting room schedules and ensure rooms are ready for the next day
• Order office and hospitality supplies, handling receipts and paperwork

Skills

Reception experience

Telephone etiquette

Team player

Friendly communication

Job description

Legal Receptionist

Salary of up to £30,000 per annum

Nottingham city centre

Top 150 national law firm

We’re working with a well-established, nationally recognised law firm with a strong Midlands presence, looking for a Legal Receptionist to join their Nottingham office. The firm is known for its expertise in agri-food, property, and private client work, and acts for everyone from long-standing family clients to fast-growing businesses. This is a key front-of-house role where you’ll be the first point of contact for clients, visitors, and callers, helping to create a welcoming and professional atmosphere.

You’ll work within a small reception team, handling a variety of responsibilities, from greeting visitors and managing calls to coordinating meeting rooms and keeping the office running smoothly. The Nottingham office is growing, so this is a great time to join a team that’s investing in the city.

Your day-to-day:

• Welcome clients and visitors with a professional and friendly approach
• Manage visitor sign-in, security badges, and temporary staff records accurately
• Answer and direct incoming calls with a clear telephone manner, taking detailed messages
• Coordinate meeting room bookings and prepare rooms with appropriate setups and refreshments
• Receive deliveries and ensure prompt distribution to relevant colleagues
• Support travel and accommodation bookings as needed
• Keep reception, kitchen, and meeting areas tidy and well stocked
• Manage daily meeting room schedules and ensure rooms are ready for the next day
• Order office and hospitality supplies, handling receipts and paperwork

What we’re looking for:

• Experience in reception or telephony roles, ideally in a professional services setting
• Comfortable working with confidential information
• Reliable, punctual, and a good team player
• Friendly and professional communication skills

What’s in it for you:

• Competitive annual leave, with the option to buy and sell additional days
• Pension scheme with employer contributions of up to 4%
• Group life assurance of up to 3x salary
• Private health insurance for all employees
• 24/7 GP access, plus an employee assistance programme and a mindfulness app subscription
• Trained Mental Health First Aiders and a dedicated wellbeing team
• Discounted legal fees after one year’s service
• Paid time each year (7.5 hours) for volunteering in your local community
• Christmas and summer social events
• Structured training and development, with a firm that holds Investors in People accreditation