Legal Project Coordinator

Baker McKenzie; Belfast; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive individual to support Legal Project Managers in delivering client-facing projects. This role involves coordinating tasks, managing timelines, and improving legal service delivery using established tools. You will work collaboratively with senior professionals and diverse teams to enhance project outcomes and contribute to innovation strategies. If you thrive in dynamic environments and are eager to develop your skills in project management and legal services, this position offers an exciting opportunity to make a meaningful impact in a complex organization.

Qualifications

• Experience in large complex organizations is essential.
• Strong communication skills and ability to work independently.

Responsibilities

• Support LPM team with multiple projects and competing deadlines.
• Identify opportunities for new service delivery and process improvements.

Skills

Communication Skills

Relationship-Building

Project Management

Data Analysis

Attention to Detail

Organizational Skills

Flexibility

Continuous Improvement

Tools

Microsoft Office

Document Management Systems

Project Extranets (e.g., SharePoint/Teams)

Job description

To work with Legal Project Managers and lawyers, supporting on the integrated delivery of tasks across the lifecycle of client-facing projects using established tools and processes with a focus on improving how legal services are managed.

Responsibilities:

1. Support members of the LPM team on multiple projects with competing deadlines in coordination with other LPM team members.
2. Liaise with the client and the BM's client matter team, as well as BM's specialist departments and offices worldwide.
3. Perform assigned tasks with accuracy and timeliness; take responsibility for completing recurring tasks without prompting.
4. Prioritize workload (seeking clarification from project leads on project priorities), anticipating and escalating any foreseeable issues as well as availability, and remain aware of dependencies.
5. Build and use charts, timelines, and other visuals effectively; suggest improvements.
6. Work with team members to implement solutions to improve processes.
7. Accurately estimate and manage time required to support coordination work.
8. Effectively and appropriately hand off work to other Professional Business Services (PBS) teams, engaging with them to clarify requirements and ensure a successful transition.
9. Support the post-matter review process for key matters and identify areas of improvement in practice area processes through discussions with project team.
10. Triage help requests and raise ‘marginal’ requests with team members to determine LPM position on task involvement.
11. Identify opportunities for new service delivery and support analysis and design workshops.
12. Collate information for project updates and adapt report templates for new projects.
13. Support scope clarification and management efforts on projects.
14. Identify own training needs and actively participate in training related to LPM topics.
15. Tailor and reuse existing templates and make suggestions for template improvements.
16. Contribute to BM’s Innovation Strategy; become a subject matter expert on LPM-relevant technology and standardized processes: evangelize, advise, train, apply to projects and support refinement.
17. Support implementation of existing and new technology to meet project requirements and to encourage LPM and Legal team uptake.
18. Source information at LPM request for proposals and pitches.
19. Build network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders.
20. Offer ad hoc support and PM expertise to non-LPM initiatives.

Skills and Experience:

1. Understanding of/experience working in large complex organizations.
2. Basic understanding of relevant IT packages: e.g., Document Management Systems, Project Extranets (e.g., SharePoint/Teams) or other collaborative project management tools.
3. Basic knowledge of Microsoft Office (including Excel), and of financial systems and reports.
4. Strong communication and relationship-building skills.
5. Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives.
6. Ability to build matter budgets with guidance.
7. Ability to work independently with a willingness to work flexibly and hands-on to achieve project objectives.
8. Ability to analyse datasets to identify trends, issues, and gaps.
9. Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
10. Demonstrated attention to detail to ensure quality of outputs.
11. Emerging competency in continuous improvement, change management, flexible approach, and exceeding expectations.