Legal Personal Assistant

Owen Reed Ltd.; Greater London; On-site; GBP 25,000 - 34,000; Part time

Job summary

Owen Reed Ltd. is seeking an experienced Legal PA to support a team of Partners and Fee Earners in a busy London law firm.

This part-time role covers Thursdays and Fridays, offering proactive administrative and client-facing support, including diary management, travel, billing coordination and matter administration. The successful candidate will ensure smooth day-to-day operations and confidentiality in a professional services environment.

Qualifications

• At least 3 years' experience in a Legal PA or similar role.
• Experience supporting Partners and Fee Earners in a law firm.
• Strong diary management, meeting coordination and travel booking experience.
• Familiarity with legal billing, matter management and client onboarding processes.
• Excellent written and verbal communication skills.
• Strong MS Office skills, including Word, Outlook, Excel and PowerPoint.
• Attention to detail and ability to prioritise multiple responsibilities.
• Professional, approachable manner with client service focus.
• Ability to work independently while contributing to a team.

Responsibilities

• Provide proactive PA support to Partners and Fee Earners, managing priorities.
• Manage diaries, coordinate meetings and travel, prepare itineraries.
• Organise meeting rooms and hospitality; handle logistics.
• Liaise with document production on legal documents, pitches and tenders.
• Coordinate admin tasks to meet deadlines.
• Assist with billing, financial reporting and WIP with Finance.
• Support opening/closing of client matters, including engagement letters.
• Assist with conflict checks and client due diligence.
• Maintain client files and ensure compliance with processes.

Skills

Legal PA experience

Diary management

Client service

Tools

MS Office

Job description

Legal PA – Part-Time (Thursday & Friday)

Location: London

Working Pattern: Part-Time, 2 Days per Week (Thursday & Friday)

Salary: Competitive, dependent on experience

The Opportunity

Owen Reed is recruiting on behalf of a well-established law firm seeking an experienced and proactive Legal PA to provide high-quality support to a team of Partners and Fee Earners.

This is a part-time opportunity, working two days per week on Thursdays and Fridays, and would suit an organised, detail-oriented Legal PA who enjoys working in a busy professional environment.

The successful candidate will play an important role in ensuring the smooth day-to-day running of the team, providing comprehensive administrative, financial and client-focused support.

Key Responsibilities

PA & Administrative Support

• Provide proactive PA support to Partners and Fee Earners, anticipating requirements and managing competing priorities.
• Manage complex diaries, coordinate meetings and arrange travel, including preparing itineraries and meeting materials.
• Organise meeting rooms, hospitality and other logistical requirements.
• Liaise with document production teams regarding legal documents, presentations, pitches and tenders.
• Coordinate administrative tasks to ensure work is completed accurately and within deadlines.
• Work closely with Finance teams to assist with billing, financial reporting, matter balances and work in progress (WIP).
• Support the opening and closing of client matters, including engagement letters, matter specifications and file archiving.
• Assist with conflict checks, client due diligence and new matter inception procedures.
• Ensure accurate maintenance of client files and compliance with internal processes.

Business Development & Client Support

• Assist with organising client events, conferences and relationship meetings.
• Maintain CRM records and support the preparation of pitches, tenders and business development materials.
• Coordinate updates to Fee Earner profiles, CVs and marketing credentials.
• Support the preparation of client reports and relationship management activities.

Compliance & Team Support

• Ensure all work is carried out in accordance with the firm's risk and compliance procedures.
• Maintain confidentiality and demonstrate a high standard of professionalism.
• Work collaboratively with colleagues across Finance, Business Development, Document Production and other support functions.

About You

We are looking for an experienced Legal PA with excellent organisational skills and a proactive approach to supporting busy legal professionals.

The ideal candidate will have:

• At least 3 years' experience in a Legal PA, Legal Secretary or similar professional support role.
• Experience supporting Partners and Fee Earners within a law firm or comparable professional services environment.
• Strong diary management, meeting coordination and travel booking experience.
• Familiarity with legal billing, matter management and client onboarding processes.
• Excellent written and verbal communication skills.
• Strong Microsoft Office skills, including Word, Outlook, Excel and PowerPoint.
• Exceptional attention to detail and the ability to prioritise multiple responsibilities.
• A professional, approachable manner with a strong commitment to client service.
• The ability to work independently whilst contributing positively to a wider team.

Why Apply?

This is an excellent opportunity for an experienced Legal PA looking for a part-time position within a professional and collaborative law firm.

With a fixed Thursday and Friday working pattern, the role offers the opportunity to maintain and develop your legal support experience whilst working a reduced week.