Legal PA, Employment

Confidential; Greater London; On-site; GBP 37,000 - 42,000; Full time

Job summary

Confidential is seeking a Legal PA - Employment in London to join its Legal Operations team and support a group of Employment lawyers. The role offers varied responsibilities with client contact in a friendly, high-performing environment.

You will manage matter lifecycle tasks, billing processes, and calendar coordination across time zones while ensuring compliance and confidentiality. This permanent, full-time position sits at the heart of a busy employment practice.

Qualifications

• Experience supporting a team in a professional services environment.
• Strong time management and the ability to re-prioritise without fuss.
• Excellent MS Office skills and real attention to detail.
• Comfortable working within compliance and quality control processes.
• A warm, professional communicator, written and verbal.
• Discretion with confidential information.
• A team player who's happy to help colleagues out.

Responsibilities

• Support the matter lifecycle: new matter set-up, retainer letters, conflict checks, CDD and KYC, filing, closing inactive matters and archiving
• Help with billing: making sure files have the right rates and discounts, Money on Account is collected, unpaid bills are chased with Credit Control, and disbursement invoices go out on time
• Be the first point of contact for your fee earners: calls, emails and meeting requests
• Manage calendars across multiple time zones
• Book travel through the in-house provider, sort itineraries and handle expense claims
• Organise client breakfasts, lunches and dinners, and log referrals and contacts in InterAction
• Delegate formatting and typing to the Document Production Unit and admin tasks to the Business Administrators
• Cover Senior Legal PAs when needed

Skills

Admin experience

Time management

MS Office

Compliance awareness

Communication skills

Discretion

Team player

Job description

Legal PA - Employment

Location: London

Salary: £37,000-£42,000

Contract: Permanent, full time

A top international law firm is looking for a Legal PA - Employment to join its Legal Operations team and support a group of Employment lawyers. It's a varied role with plenty of client contact, in a friendly and high-performing team.

What you'll do as our Legal PA - Employment

• Support the matter lifecycle: new matter set-up, retainer letters, conflict checks, CDD and KYC, filing, closing inactive matters and archiving
• Help with billing: making sure files have the right rates and discounts, Money on Account is collected, unpaid bills are chased with Credit Control, and disbursement invoices go out on time
• Be the first point of contact for your fee earners: calls, emails and meeting requests
• Manage calendars across multiple time zones
• Book travel through the in-house provider, sort itineraries and handle expense claims
• Organise client breakfasts, lunches and dinners, and log referrals and contacts in InterAction
• Delegate formatting and typing to the Document Production Unit and admin tasks to the Business Administrators
• Cover Senior Legal PAs when needed

What we're looking for

• Admin experience supporting a team in a professional services environment, ideally legal
• Strong time management and the ability to re-prioritise without fuss
• Excellent MS Office skills and real attention to detail
• Comfortable working within compliance and quality control processes
• A warm, professional communicator, written and verbal
• Discretion with confidential information
• A team player who's happy to help colleagues out