Legal PA

A&L Goodbody LLP; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading law firm in London is seeking a Personal Assistant to join their team. The position offers an exciting opportunity to support partners and contribute to a dynamic working environment. Successful candidates will possess strong organizational skills and have a proven track record in providing effective administrative support within a professional services setting.

Qualifications

• Minimum 4 years experience as a Legal PA in a professional services setting.
• Proficient in MS Office applications, especially PowerPoint and Excel.
• Demonstrates integrity, discretion, and confidentiality.

Responsibilities

• Handle monthly invoicing and client inquiries in collaboration with Finance.
• Assist in client onboarding and maintain electronic files.
• Manage calendars, emails, and coordinate travel arrangements.

Skills

Organizational Skills

Attention to Detail

Communication

Education

Post-secondary qualification in secretarial studies

Tools

Microsoft Office Suite

iManage platform

Job description

We are looking for a Personal Assistant (PA) to become part of the team in our London office, which serves prominent domestic and international clients. This position presents an exciting opportunity for the right individual to collaborate with a dynamic and friendly team, as well as other PAs within Ireland's premier law firm.

The PA will be tasked with delivering a comprehensive secretarial service. This role is perfectly suited for a highly organised and motivated PA who enjoys engaging with a diverse range of individuals throughout the organization.

Requirements

The responsibilities of this role will encompass:

• Assuming responsibility for monthly invoicing to ensure it meets client specifications accurately
• Communicating with clients regarding invoicing inquiries in collaboration with the Finance team
• Assisting in the client onboarding process, organizing Letters of Engagement, and maintaining electronic files
• Accurately typing and generating emails and documents. A level of drafting ability is expected as part of this role
• Coordinating travel and accommodation arrangements for partners and other team members
• Providing administrative support for business development initiatives
• Performing extensive management of calendars and emails, including proactive monitoring and addressing actions as necessary
• Demonstrating proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant document management systems (e.g., iManage platform)
• Collaborating and communicating with department lawyers and working alongside cross-departmental teams
• Setting up MS Teams conference calls
• Managing expense reports for assigned personnel
• Creating and coordinating PowerPoint presentations
• Working with the IT team to arrange meetings and seminars
• Updating and maintaining lawyers' Continuing Professional Development (CPD) records
• Managing and updating the Client Relationship Database
  
  

The ideal candidate will have:

• A minimum of 4 years of experience as a Legal PA providing support to senior personnel in a professional services setting
• Proficient in MS Office applications, including PowerPoint and Excel, with a track record of producing high-quality and precise work
• A post-secondary qualification, such as a diploma or certificate in secretarial studies; however, relevant work experience may be accepted as a substitute
• Demonstrates a strong commitment to maintaining integrity, discretion, and confidentiality
• Flexible work style with a proven capacity to operate independently while functioning effectively within a team
• Highly organized and possesses exceptional attention to detail
• Enthusiastic and capable of contributing effectively as a member of a PA team in support of partners and other staff