Legal Operations Assistant

Secretariatadvisorsllc; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Secretariat in London seeks a Legal Operations Assistant to support conflicts research, matter intake, and compliance documentation. You will work with cross-border teams to ensure accurate conflict checks and maintain confidential client information while upholding firm procedures.

The role requires 1–2 years in legal operations or a similar professional-services setting, strong data entry, and excellent communication skills. Prior exposure to conflicts software and Microsoft Excel is a plus.

Qualifications

• Experience in legal compliance or professional services environments is preferred.
• Excellent data entry skills with fast-paced work style.
• Strong written and verbal communication for business contexts.
• Proficiency in legal terminology and research methodologies.
• Experience with Microsoft Excel; familiarity with case management or conflicts software is a plus.

Responsibilities

• Process new matter conflict check requests and gather necessary information.
• Communicate with directors and staff about missing form information.
• Conduct conflicts checks for new and existing clients and analyze results.
• Verify completeness and adherence to firm procedures.
• Review results, escalate conflicts to senior management as needed.
• Track engagement letters, waivers, outside counsel guidelines, and NDAs.
• Maintain confidentiality of sensitive client information and comply with regulations.
• Audit closed searches for consistency and assist with process improvements.

Job description

Chart Your Journey at Secretariat

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

ABOUT THE FIRM

Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.

When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.

Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you.

Make your impact at Secretariat.

Based in London, the Legal Operations Assistant will process new matter information, conduct conflicts and corporate research, analyse potential issues, maintain related compliance documentation, and support the resolution and escalation of conflicts under the direction of the Legal Operations team.

The role involves regular collaboration with colleagues across the company’s international offices.

The successful candidate will have strong analytical and communication skills, exceptional attention to detail, and relevant experience in a legal, compliance or professional-services environment.

Responsibilities:

• Process incoming potential new matter conflict check request forms, including gathering necessary information and identifying inconsistencies or incomplete information

• Communicate with managing directors and staff regarding any missing information from the Conflict Check Request Form

• Conduct comprehensive conflict checks for new and existing clients, including developing search strategy terms and analysing search results to identify potential conflicts of interest based on client information and case details

• Verify that all conflicts searching is complete, consistent, and accurate and that all firm conflicts procedures have been followed

• Review and evaluate conflict search results and assess the nature and severity of conflicts, escalating potential conflicts to senior management as needed

• Track compliance documentation, including engagement letters, conflict waivers, outside counsel guidelines, billing guidelines, and nondisclosure agreements.

• Maintain confidentiality of sensitive client information and adhere to ethical and regulatory guidelines

• Audit closed searches and opportunities to ensure consistency

• Support Legal and Operations team in ongoing improvements to conflicts and intake processes, including corporate documentation

• Support Legal Operations department with project requests as assigned

Requirements:

• Relevant education, training or professional experience in a legal, compliance or professional-services environment. A degree or paralegal qualification is desirable but not essential.

• One to two years of relevant experience in conflicts, business acceptance, risk and compliance, client onboarding, legal operations, or as a paralegal or legal assistant within a law firm or other professional-services environment.

• This position must have excellent data entry skills and possess the ability to work in a fast-paced, demanding environment

• Experience writing and communicating in a business environment to present information in a concise and meaningful manner

• Proficiency in legal research and database management

• Proficiency in legal terminology and principles

• Proficiency with InTapp (or similar) conflicts and intake products preferred

• Proficiency in Microsoft Excel required

• Excellent analytical skills and attention to detail

• Excellent verbal and written business communication skills, with demonstrated ability to exercise good judgment and make sound decisions while maintaining a client service-oriented manner

• Ability to apply critical thinking in evaluating different conflicts scenarios or outcomes, and be adaptable to changes in the procedures or direction

• Attention to detail and a proven ability to prioritise and multitask, with the ability to work under pressure and meet deadlines in a fast-paced environment while maintaining high-level work product

• Ability to identify data integrity issues and resolve them appropriately

• Ability to work independently and collaborate with cross-functional teams

A rewarding career above all

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

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