Legal Assistant - Residential Real Estate

Birketts LLP; Ipswich; Hybrid; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Long Service holiday

Private Healthcare

Staff Profit Share

Salary sacrifice

Life Assurance

CSR Day

Enhanced Maternity/Paternity Leave

Subsidised gym

Electric car scheme

Dress for your Day Policy

Job summary

Birketts LLP is seeking a Legal Administrator to join our Residential Real Estate team in Ipswich. You will support solicitors, manage file openings/closures, format documents and handle client onboarding and compliance.

Strong MS Office skills, excellent attention to detail and a collaborative, positive approach are essential. During a 6‑month probation you will be in the office full time; thereafter the role offers a split of 80% office and 20% home working.

Qualifications

• Previous experience of working in an administrator role.
• Proficient with Microsoft Office packages (Excel and Word).
• Proven organisational skills.
• Excellent attention to detail.
• A positive attitude as well as being a strong team player.
• Experience of working in a law firm or professional services would be advantageous.

Responsibilities

• Managing file opening and closure processes with accuracy and attention to detail
• Producing, formatting and amending a wide range of legal documents and correspondence
• Supporting the smooth running of client matters through effective administrative assistance
• Processing payments and handling financial administration
• Maintaining electronic filing systems and ensuring records are kept up to date
• Liaising with colleagues across the business to provide seamless support
• Assisting with client onboarding and compliance procedures

Skills

Microsoft Office

Organisational skills

Attention to detail

Team player

Administrative experience

Tools

Microsoft Office Suite (Excel & Word)

Job description

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals and over 600 staff based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

The team you will join

Our Residential Real Estate team sits within our wider Real Estate Division. The team work collaboratively across the Birketts’ offices adopting a “one team” approach in everything they do, with client service at the heart of the practice.

The work you will be doing

As a Legal Administrator, you'll play a key role in supporting our lawyers and helping to deliver an exceptional client experience. Day to day responsibilities will include:

• Managing file opening and closure processes with accuracy and attention to detail
• Producing, formatting and amending a wide range of legal documents and correspondence
• Supporting the smooth running of client matters through effective administrative assistance
• Processing payments and handling financial administration
• Maintaining electronic filing systems and ensuring records are kept up to date
• Liaising with colleagues across the business to provide seamless support
• Assisting with client onboarding and compliance procedures

What we are looking for

• Previous experience of working in an administrator role
• Proficient with Microsoft Office packages (Excel and Word)
• Proven organisational skills
• Excellent attention to detail
• A positive attitude as well as being a strong team player
• Experience of working in a law firm or professional services would be advantageous

Hybrid Working

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. During your 6 month probation period, there will be a requirement to be in the office full time whilst you are developing in the role.

Once you have successfully passed probation, this role attracts a split of 80% office days and 20% working from home days per week.

We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.

As a Birketts colleague, you will be eligible to receive a wide range of benefits:

• Long Service holiday award - 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Dress for your Day Policy

You can find out more on our website: https://www.birketts.co.uk/recognition-reward-benefits/

Inclusivity and Culture

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.

If you require this advert in an accessible format, please visit https://diversityjobsgroup.com/company/birketts/