Legal Administrator

Birketts; Ipswich; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Long Service holiday award

Private Healthcare with BUPA

Staff Profit Share & Bonus Scheme

Salary sacrifice (Pensions & Profit-分享

Life Assurance - 4 x salary / PHI

Job summary

Birketts is a full-service UK law firm with offices across the country. A Legal Administrator in the Residential Real Estate team supports lawyers, handling file openings and documentation, and ensuring smooth client service.

The role requires prior admin experience, strong organisational skills, and a proactive, team-driven approach. We offer hybrid working, probationary period in-office presence, and a range of employee benefits.

Qualifications

• Previous experience in an administrator role.
• Proficient in Microsoft Office (Excel and Word).

Responsibilities

• Manage file opening and closure processes with accuracy.
• Produce, format and amend a wide range of legal documents and correspondence.
• Provide administrative support to ensure smooth progression of client matters.
• Process payments and handle financial administration.
• Maintain electronic filing systems and ensure records are up to date.
• Liaise with colleagues across the business to provide seamless support.
• Assist with client onboarding and compliance procedures.

Skills

Admin experience

Organisational skills

Attention to detail

Team player

Law firm experience

Tools

Microsoft Office

Excel

Word

Job description

Birketts is a full service, UK Top 50 law firm. With a heritage spanning over 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: real estate, corporate services, dispute resolution and private client.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges and opportunities they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.

With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our Responsible Business strategy. Birketts is a certified B Corporation™, and diversity plays an integral part in all that we do, with female partners comprising 45% of our partnership as of 1 April 2026.

The team you will join

Our Residential Real Estate team sits within our wider Real Estate Division. The team work collaboratively across the Birketts’ offices adopting a “one team” approach in everything they do, with client service at the heart of the practice.

The work you will be doing

As a Legal Administrator, you'll play a key role in supporting our lawyers and helping to deliver an exceptional client experience. Day to day responsibilities will include:

• Managing file opening and closure processes with accuracy and attention to detail
• Producing, formatting and amending a wide range of legal documents and correspondence
• Supporting the smooth running of client matters through effective administrative assistance
• Processing payments and handling financial administration
• Maintaining electronic filing systems and ensuring records are kept up to date
• Liaising with colleagues across the business to provide seamless support
• Assisting with client onboarding and compliance procedures

What we are looking for

• Previous experience of working in an administrator role
• Proficient with Microsoft Office packages (Excel and Word)
• Proven organisational skills
• Excellent attention to detail
• A positive attitude as well as being a strong team player
• Experience of working in a law firm or professional services would be advantageous

Hybrid Working

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. During your 3 month probation period, there will be a requirement to be in the office full time whilst you are developing in the role. Once you have successfully passed probation, this role attracts a split of 80% office days and 20% working from home days per week.

We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.

As a Birketts colleague, you will be eligible to receive a wide range of benefits:

• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance

As a B Corporation, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.

If you require this advert in an accessible format, please visithttps://diversityjobsgroup.com/company/birketts/

Artificial Intelligence (AI)

At Birketts, we recognise the evolving role of artificial intelligence (AI) in the legal profession and recruitment. We welcome innovation and understand that candidates may use AI tools to support their job applications. However, we expect all applicants to use AI responsibly and ethically.

Our expectations regarding AI use in applications:

• Your application should reflect your own voice, experiences, and insights. AI may assist in structuring or refining your responses, but it must not replace your personal input.
• Do not use AI to misrepresent your qualifications, experiences, or skills. Any form of exaggeration or fabrication may result in rejection from the process.
• If you have used AI tools to assist with your application, be prepared to discuss how and why you used them during the interview process.
• Do not submit content generated by AI tools that may include personal or sensitive data not intended for public disclosure.
• AI-generated content should be reviewed and edited by you to ensure accuracy, relevance, and alignment with the role and our firm’s values.

We are committed to fair and inclusive recruitment practices. The use of AI should enhance, not compromise, your application. We encourage candidates to demonstrate critical thinking, commercial awareness, and a genuine interest in our firm.

If you have any questions about our expectations or the use of AI in your application, please contact our Talent Acquisition Team via [e-mail]