Legal Assistant, Residential Conveyancing

Howells Legal Limited; Cardiff; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is seeking enthusiastic Legal Assistants to join their dynamic Residential Conveyancing team. This exciting role involves providing direct support to fee earners, ensuring clients receive exemplary service throughout their transactions. You will engage with clients, prepare essential documents, and manage communications with various parties. If you possess strong administrative skills, attention to detail, and a friendly demeanor, this opportunity offers a chance to thrive in a supportive and rewarding environment. Join a company that values your contributions and provides a pathway for professional growth.

Benefits

Enhanced annual leave entitlement

Additional personal day off

Discounted gym membership

Length of service awards

Qualifications

• Previous experience in an administrative role is essential.
• Excellent communication and organizational skills required.

Responsibilities

• Interact with clients and update relevant parties throughout the process.
• Prepare documents and assist solicitors in conveyancing tasks.

Skills

Administrative Experience

Microsoft Office

Communication Skills

Attention to Detail

Typing Skills

Client Interaction

Tools

Case Management System

Job description

Job Type: Permanent, Full Time

Location: Cardiff, Bridgend or Swansea

Salary: From £22,308 per year

Job Description

We are looking for enthusiastic and engaged Legal Assistants to join our busy Residential Conveyancing team. This role will provide direct support to fee earners within the Residential Conveyancing Team, to enable them to operate at optimum efficiency, in addition to ensuring clients receive an excellent level of customer service throughout the transaction process.

What you’ll be responsible for:

• Day to day interaction with new clients and updating clients / agents / solicitors where necessary.
• Taking client instructions, checking ID, source of funds, gift deposits, etc.
• Preparing draft documents and issuing sales contracts.
• Requesting mortgage redemption figures.
• Ordering searches.
• Replying to sales enquiries on both freehold / leasehold properties.
• Dealing with exchange of contracts on sales and purchases.
• Ordering mortgage advances, undertaking pre completion searches.
• Setting up completions.
• Dealing with client enquiries and communicating with a variety of third parties.
• Adherence to AML, client care and compliance procedures.
• Providing full support to the conveyancing solicitors to enable them to operate efficiently.
• Preparing correspondence using our case management system.
• Administering filing systems which will include daily filing and the opening, closing, storage and retrieval of client files.
• Preparing mail and enclosures for dispatch.

What we’re looking for:

• Previous experience working in an administrative role is essential.
• Friendly and helpful team player.
• Well organised with ability to prioritise workload.
• Ability to work accurately with a good attention to detail.
• Able to use Microsoft Office packages and good typing skills.
• Excellent listening and communication skills, both verbal and written.
• Familiar with dictation.
• Resilient and calm under pressure.
• Excellent keyboard and word processing skills.
• Possess high levels of speed and accuracy.
• Have a good telephone manner and be comfortable speaking with clients on the telephone.
• Highly organised, methodical, and adaptable.

What you’ll receive:

• Enhanced annual leave entitlement
• Additional day off for a personal day and your birthday each year
• Discounted gym membership
• Length of service awards and recognition of special occasions.

Successful candidates will be subject to a basic or enhanced DBS disclosure dependent on the role. Permanent employment is conditional on having a satisfactory DBS check. You will therefore be asked to disclose any unspent convictions during the recruitment process.

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