Legal Assistant, Private Client

Swinburne Maddison LLP; North East; Hybrid; GBP 21,000 - 32,000; Full time

Job summary

Swinburne Maddison LLP is seeking an experienced Legal Assistant to join our private client team. The role emphasises file management, drafting, and client liaison to ensure accurate and timely delivery of services.

You will handle filing, correspondence, dictation and typing, and use digital signatures with a high degree of professionalism, confidentiality and IT competence. The role requires strong organisational and communication skills.

Qualifications

• Previous secretarial or legal experience.
• Previous Private Client experience (Desirable).
• Good communication skills, both written and spoken.
• Sound organisational and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.
• Aptitude for working with computers.
• Professionalism and courtesy to clients, third parties and staff.
• Confidentiality of firm and client information.

Responsibilities

• Prepare correspondence and documents via word processing.
• Administer filing systems.
• Prepare mail and enclosures for dispatch.
• Use DocuSign and other digital signature systems.
• Dictation and typing letters.
• Carry out scanning and copying tasks.
• Process incoming telephone calls.
• Make appointments and maintain principals' diary.
• Attend to clients in person and on the phone with professional client care.
• Provide support to other Legal Assistants as needed.
• Demonstrate commitment to self-development and compliance with firm policies.

Skills

Secretarial experience

Private Client experience

Communication skills

Organisational skills

Work under pressure

Independent working

Computer aptitude

Professionalism & courtesy

Discretion & confidentiality

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

DocuSign

Job description

We are seeking an experienced, highly organised and detail-oriented Legal Assistant to join our dynamic team.

The ideal candidate will possess excellent skills in Word, Outlook, and Excel, and will be responsible for preparing correspondence and documents via word processing.

Key responsibilities include administering filing systems, preparing mail and enclosures for dispatch, using DocuSign and other digital signature systems, dictation and typing letters and ensuring all scanning and copying tasks are completed efficiently.

The successful candidate will also process incoming telephone calls, make appointments and maintain an up-to-date diary for their principals.

The Legal Assistant will attend to clients both in person and on the telephone, providing professional and friendly support in line with the firm’s standards for client care. They will undertake specific training as required and take responsibility for their self-development. Compliance with all firm policies and procedures is essential to ensure the firm’s aims are met. The role also includes providing support to other Legal Assistants as needed. If you are a proactive individual with a commitment to excellence and a passion for client care, we encourage you to apply for this exciting opportunity.

Required experience, skill and attributes

The main attributes we look for, but will not be limited to, are:

• Previous secretarial or legal experience
• Previous experience in Private Client (Desirable)
• Good communication skills, both written and spoken.
• Sound organisational and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Ability to work independently.
• Aptitude for working with computers.
• Ability to act with professionalism and courtesy to all clients, third parties and staff.
• Ability to act with tact and discretion, maintaining confidentiality of all the firm’s and clients’ documentation and information.