Legal Assistant

Gmp Worldwide; Southampton; On-site; GBP 29,000 - 35,000; Full time

Benefits offered by this job

Contributory pension scheme

25 days' annual leave plus bank hols

Extra annual leave at Christmas

Health Cash Plan

Discounted gym membership

Free eyesight tests

Annual staff functions

Job summary

GMP Recruitment Agency Limited is partnering with a law firm on the South Coast to recruit a Legal Assistant for its Commercial Property team at Park Gate. The role involves providing essential admin and transactional support to ensure efficient progression and excellent client service.

Ideal candidates will have 2–3 years of legal support experience, strong organisation, and good IT skills (Outlook, Word, Excel) with familiarity in case management systems.

Qualifications

• Experience as Legal Assistant or Legal Secretary in a law firm.
• Experience supporting Commercial Property desired or transferable from other areas of law.
• Excellent organisational skills and high attention to detail.
• Ability to manage multiple tasks and meet deadlines; professional communication.

Responsibilities

• Provide administrative support to the Commercial Property team throughout transactions.
• Open new files electronically and prepare paper files, including conflict checks and KYC procedures.
• Prepare correspondence and legal documents using digital dictation.
• Manage closure, storage and retrieval of files (electronic and physical).
• Liaise with clients, estate agents, landlords and solicitors to progress transactions.
• Maintain accurate information on the case management system.
• Ensure all file administration complies with procedures and regulatory requirements.
• Support the wider team with general admin duties.

Skills

Legal Assistant experience

Commercial Property experience

Organisational skills

Attention to detail

Multitasking

Professional communication

Confidentiality

IT skills

Case management systems

Outlook

Word

Excel

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Legal Assistant – Commercial Property

Location: Park Gate | Full-Time | Competitive Salary up to £32K DOE

GMP Recruitment Agency Limited is currently partnering with an established and highly regarded law firm on the South Coast to recruit a Legal Assistant to join its Commercial Property team at its Park Gate office.

This is an excellent opportunity to join a reputable, multi-service law firm with a long-standing history of providing quality legal services and building lasting client relationships. The successful candidate will provide essential administrative and transactional support to the Commercial Property team, helping ensure matters progress efficiently and clients receive an excellent level of service.

To be considered you must demonstrate 2-3 years experience in a similar legal support role.

The Role & Responsibilities

• Providing comprehensive administrative support to the Commercial Property team throughout the transaction process.
• Opening new files electronically and preparing any necessary paper files, including completing conflict checks, client identification and relevant compliance procedures.
• Preparing correspondence and legal documents using digital dictation.
• Managing the closure, storage and retrieval of both electronic and physical files.
• Liaising professionally with clients and third parties, including estate agents, landlords and other solicitors, to assist with the smooth progression of transactions.
• Maintaining accurate and up-to-date information on the firm's case management system.
• Ensuring all file administration is completed accurately and in line with internal procedures and regulatory requirements.
• Supporting the wider team with general administrative duties as required.

The Ideal Candidate

• Previous experience working as a Legal Assistant or Legal Secretary within a law firm.
• Experience supporting a Commercial Property team would be advantageous, although candidates with transferable experience from other areas of law will also be considered.
• Excellent organisational skills and strong attention to detail.
• The ability to manage multiple tasks, prioritise workloads and work effectively under pressure to meet deadlines.
• Professional communication skills, with the confidence to liaise with clients, colleagues and external contacts.
• A commitment to delivering excellent client care and maintaining confidentiality.
• Good IT skills, including Microsoft Outlook, Word and Excel, alongside the ability to use case management systems.
• A proactive, flexible and collaborative approach, with a willingness to support colleagues and contribute positively to the wider team.

Salary & Benefits

The successful candidate will receive a competitive salary alongside a comprehensive benefits package, including:

• Contributory pension scheme.
• 25 days' annual leave plus bank holidays, increasing by one day per year after five years of service, up to a maximum of 30 days.
• Additional annual leave over the Christmas period.
• Discounted legal services after one year of service.
• Extended sickness policy.
• Health Cash Plan.
• Discounted gym membership through the Health Cash Plan.
• Free eyesight tests.
• Annual staff functions.