Legal Assistant

GL Law (now Shakespeare Martineau); Nottingham; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading law firm in Nottingham is seeking a dedicated individual to join their Private Client team. This full-time role involves acting as a liaison between fee earners and clients, handling inquiries, and managing legal documentation. The firm values a supportive and diverse environment, offering a hybrid working model with 4 days on-site and 1 day remote after settling in. Ideal candidates will be organized, possess strong interpersonal skills, and have a passion for client service.

Qualifications

• Experience in office administration within legal or professional services preferred.
• Passionate about working with a Private Client team.

Responsibilities

• Act as a key point of contact for the Private Client team.
• Manage client inquiries and prepare legal documents.
• Handle invoice payments and manage case files.

Skills

Organized

Interpersonal Skills

Emotional Intelligence

Proficiency in Microsoft Office

Education

Graduate

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company:

Shakespeare Martineau

Term:

Permanent

Working hours:

Full-time

Team:

Private Client

Location:

Nottingham - 4 days a week on-site and 1 day remote after settling in

Department:

Shakespeare Martineau - Wealth - Private Client

Employment Type:

Permanent - Full Time

Workplace:

Hybrid

Reporting To:

Lilly Toop

What You Will Be Doing

You will act as a trusted liaison between fee earners and clients, facilitating smooth communication and efficient outcomes. Your responsibilities include:

1. Being the key point of contact for the Private Client team
2. Assisting fee earners with progressing client files, communicating with clients and professionals
3. Handling initial client inquiries, arranging meetings, and providing updates
4. Conducting land registry, bankruptcy, and lawyer check searches
5. Communicating with professional bodies, banks, HMRC, and other entities
6. Managing invoice payments and cheque preparations
7. Drafting correspondence related to trust matters and payments
8. Setting up beneficiary payments
9. Preparing Wills, Codicils, LPAs, and ancillary documents
10. Basic account reconciliation in Excel
11. Drafting client contracts and initial probate letters
12. Preparing information for client meetings
13. Managing files and updating case management systems
14. Handling post and diary management
15. Recording payments and claims
16. Engrossing legal documents
17. Liaising with team members to ensure progress
18. Supporting remote and in-person office activities

What You Will Need

• A graduate passionate about working with a Private Client team
• Experience in office administration within legal or professional services (preferred but not essential)
• Organized and methodical approach
• Proficiency with Microsoft Word, Excel, and PowerPoint
• Strong interpersonal skills and emotional intelligence
• Enthusiastic and willing to go the extra mile
• Open to new working methods and continuous improvement

Benefits and Additional Information

We support agile working with a flexible, blended approach. We value your contributions regardless of location and have hubs nationwide. Please note application deadlines may be advanced for high-volume roles. Employment is subject to checks as detailed on our website.

Equal Opportunities

Shakespeare Martineau is committed to diversity and inclusion, welcoming applicants from all backgrounds and ensuring equal treatment for all.

About Us

We are a full-service law firm with over 1100 professionals dedicated to providing innovative solutions and building lasting client relationships. Join us to unlock your potential and grow within a supportive, diverse environment.