Legal and Compliance Administrator

Stobbs; Landbeach; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

9-day fortnight

Job summary

Stobbs in Cambridge is seeking a Legal and Compliance Administrator to provide comprehensive administrative support to the Legal and Compliance teams. The role includes audio typing, file management, and assisting with regulatory tasks.

You will maintain client records, manage deadlines using the IAMBIC system and handle general office duties. The position offers hybrid working with some office presence and a 9-day fortnight option where available.

Qualifications

• At least 2 years in an administrative or support role.
• Excellent MS Office proficiency (Word, Excel, PowerPoint).
• Strong organisational and prioritisation skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and priorities.
• Ability to work independently and as part of a team.
• Confidence working with and supporting a range of legal professionals.

Responsibilities

• Provide day-to-day administrative and secretarial support to legal professionals, including audio typing, proofreading and document preparation.
• Maintain accurate client records, deadlines and documentation using the IAMBIC system.
• Support general office administration, including post, telephone enquiries, deliveries and couriers.
• Monitor and manage incoming Compliance enquiries, escalating matters to the Compliance team where appropriate.
• Maintain Compliance records and trackers, including matters relating to terms and conditions, occurrences and complaints.
• Support Compliance meetings and regulatory administration, including agendas, minutes, actions, returns, renewals and ONS surveys.

Skills

Microsoft Office

Organisational skills

Detail oriented

Multitasking

Teamwork

Independent work

Legal administration

Tools

IAMBIC system

Job description

Legal and Compliance Administrator

Cambridge

£25,000 - £30,000 per annum

Permanent, Full Time (Optional 9-day fortnight working pattern available)

Closing Date: 2nd December 2026

We’re hiring!

We are looking for a Legal and Compliance Administrator to join our team.

This is a varied role providing administrative support across both our Legal and Compliance teams. You’ll support fee earners with day-to-day legal administration while also helping the Compliance team manage enquiries, records, meetings and regulatory requirements.

Key responsibilities:

• Provide day-to-day administrative and secretarial support to legal professionals, including audio typing, proofreading and document preparation.
• Maintain accurate client records, deadlines and documentation using the IAMBIC system.
• Support general office administration, including post, telephone enquiries, deliveries and couriers.
• Monitor and manage incoming Compliance enquiries, escalating matters to the Compliance team where appropriate.
• Maintain Compliance records and trackers, including matters relating to terms and conditions, occurrences and complaints.
• Support Compliance meetings and regulatory administration, including agendas, minutes, actions, returns, renewals and ONS surveys.

Essential skills and experience:

• A minimum of two years’ experience in a similar administrative or support role.
• Excellent working knowledge of Microsoft Office, including Word, Excel and PowerPoint.
• Strong organisation and prioritisation skills.
• Excellent attention to detail and a commitment to accuracy.
• The ability to manage multiple tasks and competing priorities.
• The ability to work effectively both independently and as part of a team.
• Confidence working with and supporting a range of legal professionals.

Work at Stobbs:

Firm culture is important at Stobbs - friendly, social, approachable and where we look after each other. We regularly provide our own social and professional events. We manage the rights of some fantastic clients - obviously that means our advice has to be legally sound, but it's also about it being business savvy. We have high standards but learn from our mistakes. We’re not internally competitive (well, except when it comes to sports and quizzes!). We're certainly not run with an iron fist; we want our people to bring their whole selves to work, wanting to perform well, learn from mistakes and to feel comfortable asking questions and learning, and helping us continue to improve and be the best we can be.

Our head office is north of Cambridge, with an office in central London. We are trying to strike a good balance of supporting people to work flexibly while delivering for our clients and making Stobbs an attractive place to work. Our current hybrid working policy is a minimum requirement of two days in the office, encouraging people in more if possible. We may expect you to be based in the office full-time during the first six-months. Those seeking a part-time role may also be considered.

The company

Stobbs is a niche intellectual property practice that recognises that to give the best advice on brands, you need to take a more strategic and holistic approach than pure trade mark expertise. To that end, we launched the concept of Intangible Asset Management.

We have a breadth of capability that goes far beyond the scope of any other IP firm and encompasses trade marks, designs and copyright, litigation, disputes, commercial contracts, brand intelligence, brand extension (licensing), systems, online brand enforcement, anti-counterfeiting and brand restructuring.

Formed in 2013 with 18 people, today we have over 200 professionals based in Cambridge, London, Dublin, Eindhoven, Munich and US