Legal Administrator/Receptionist

Anderson Knight; City of Edinburgh; On-site; GBP 22,000 - 30,000; Full time

Job summary

A prestigious law firm is seeking a highly organized Legal Administrator/Receptionist in Edinburgh. This full-time role requires proficiency in Microsoft 365, exceptional interpersonal and communication skills, and a strong attention to detail. Responsibilities include greeting visitors, managing calls, coordinating meetings, and performing general office tasks. Legal experience is preferred. This is an on-site position, Monday to Friday, offering a wonderful opportunity for those passionate about client relations.

Qualifications

• Proficient in Microsoft 365.
• Strong interpersonal and communication skills.
• High attention to detail and ability to produce work to a high standard.
• Legal experience preferred.

Responsibilities

• Greet visitors and handle incoming calls.
• Arrange couriers, taxis, and meetings.
• Maintain office security and visitor logs.
• Ensure reception area and meeting rooms are clean.
• Process incoming and outgoing mail.
• Handle copying, scanning, and filing tasks.
• Assist with file archiving.
• Perform general office tasks and maintenance.
• Order and manage stationery and supplies.
• Book corporate travel and courses.
• Report office maintenance issues.

Skills

Proficient in Microsoft 365

Strong interpersonal skills

Attention to detail

Communication skills (written and oral)

Legal experience

Job description

Anderson Knight is seeking a professional Legal Administrator/Receptionist to join a prestigious law firm in Edinburgh. We are looking for anindividual who is highly organised, detail-oriented, and skilled in client relations.

This is a full-time, on-site position, Monday to Friday.

Key Responsibilities

• Greet visitors and handle incoming calls, directing them to the appropriate team member.
• Arrange couriers, taxis, and meetings, ensuring room bookings and catering, IT, and equipment needs are met.
• Maintain office security, including managing visitor logs, access passes, and reporting lost passes.
• Ensure reception area and meeting rooms are clean, well-presented, and stocked with supplies.
• Process incoming and outgoing mail promptly, ensuring proper distribution and postage.
• Handle copying, scanning, binding, and filing tasks, including updating Counsel Papers for fee earners/Partners.
• Assist with file archiving and document scanning to the record management system.
• Perform general office tasks such as deliveries, court runs, photocopier maintenance, and Health & Safety checks.
• Order and manage stationery and office supplies.
• Book corporate travel, courses, and accommodation.
• Report office maintenance issues to the Facilities Manager for prompt resolution.
• Perform other ad hoc reception, administration, and facilities tasks as needed.
• Managing competing priorities and tight deadlines while maintaining high-quality work.
• Adapting to varying work practices across different teams.

Skills and Experience

• Proficient in Microsoft 365.
• Strong interpersonal and communication skills, both written and oral.
• High attention to detail and ability to produce work to a high standard under tight deadlines.
• Legal experience (preferred).

Submit your CV in confidence today to be considered for this wonderful opportunity.