Legal Administrator.

Birketts LLP; Norwich; Hybrid; GBP 20,000 - 25,000; Part time

Job summary

A leading law firm in Norwich seeks an entry-level part-time administrative assistant for its Costs Team. The role involves supporting fee earners with documentation, client management, and ensuring compliance with legal policies. Ideal for someone with administrative experience looking to grow in a professional setting.

Benefits

Long Service holiday award

Private Healthcare with BUPA

Staff Profit Share

Life Assurance

Paid CSR Day

Enhanced Maternity/Paternity Leave

Subsidised gym membership

Electric car scheme

Agile/Hybrid Working Policy

Dress for your Day Policy

Qualifications

• Administrative experience preferred, looking for a career in a professional environment.
• Ability to communicate effectively with a variety of clients.

Responsibilities

• Provide proactive administrative support to fee earners.
• Maintain and update client details on the database.
• Ensure compliance with financial administrative policies.

Skills

Communication

Initiative

Education

GCSE's or equivalent

Tools

Microsoft Word

Outlook

Excel

Powerpoint

Job description

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Direct message the job poster from Birketts LLP

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property, corporate services, litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed, comes a strong desire to make a positive contribution to the communities we serve, and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do, with female partners comprising 40% of our partnership.

The department

Birketts’ Costs Team provides clear, pragmatic and client-focused advice on Costs Law in civil litigation and arbitration. Our Team comprises qualified costs lawyers dedicated to all matters costs.

We routinely prepare Electronic Bills of Costs, Points of Dispute and Replies, Statements of Costs (N260), Precedent H costs budgets and Precedent R budget discussion reports. In addition, we provide advisory and negotiation services on a wide range of topics including solicitor/client issues, settlement and discontinuation. The experience we have within the Team of working in private practice prior to specialising in costs is a key element in ensuring that our advice and support is user-friendly and tailored towards our clients’ requirements.

Our client base is diverse and ranges from individuals to multinational corporations, via legal professionals across the civil litigation sector, with a particular emphasis in the insurance, shipping, commercial litigation, property litigation, construction and social housing sectors.

Our experience extends to both English Court proceedings and arbitrations, in particular LMAA and LCIA.

Purpose of job

To work as part of the Costs team to provide professional, proactive administrative support to the fee earners and assist the secretarial team as and when required.

Accountabilities

• Proactively working with fee earners to ensure relevant documentation is produced to meet clients’ expectations and deadlines;
• To amend documentation and paperwork in relation to work undertaken by the fee earners;
• To produce, format and present documents in Birketts LLP house style;
• Proof read all work, checking for spelling and grammar;
• Understands a variety of software packages such as Microsoft Word, Outlook, Excel and Powerpoint, to produce correspondence, documents and ensure relevant documentation is produced to a high standard to meet clients’ and fee earners’ expectations and deadlines;
• Dealing with client and file inception through our firms client matter management database and software
• Accurately maintain and update client and other relevant contact details on our client database including AML requirements and other client on-boarding information;
• Manage and maintain on behalf of allocated fee earners our client relationship management data base;
• Ensure that all electronic filing is up to date and maintained at regular intervals;
• Respond to internal and external telephone enquiries professionally;
• Provide financial administrative support ensuring compliance with legal, firm wide and practice group specific policies and procedures;
• Keeping accurate and up to date records of all debt, ensuring that items are followed up and escalated to the central credit control officer at the appropriate point in time and keeping the team leader up to date with any potential issues with clients’ ability to settle bills;
• Carry out photocopying and scanning in accordance with the firm’s paper-lite and clear desk policies;
• Ability to communicate effectively with a wide variety of different clients and individuals from privately owned businesses to private equity and venture capital organisations;
• Show initiative when responding to queries and actively try to seek solutions to problems;
• Assist in maintaining compliant and accurate file management and office systems;
• Clarify instructions from fee earners should they be unclear or if deadlines are not made explicit

Qualifications/Experience

• This position may be ideally suited to someone who has some administrative experience and is looking for a career within a professional environment.
• GCSE's or equiavalent

Equal opportunities

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits:

• Long Service holiday award – 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance - 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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