Legal Administrator

Forresters is a firm of UK and European Pa; Birmingham, Liverpool; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading full-service intellectual property firm is seeking a Legal Administrator for its Birmingham or Liverpool office. This full-time role involves supporting patent fee earners with various administrative tasks. Ideal candidates will have at least 1.5 years of office experience, strong communication skills, and attention to detail. The position does not lead to training as an IP lawyer. Interested applicants should submit their CV and cover letter by 26th May 2025.

Qualifications

• At least 1.5 years of office-based administrative experience.
• Strong organisational skills with the ability to adapt to changing priorities.

Responsibilities

• Processing correspondence with clients.
• Managing incoming emails for fee earners.
• Preparing cost estimates and reports for clients.

Skills

Communication

Organisational Skills

Attention to Detail

Tools

Microsoft Teams

Databases

Audio Transcription Tools

Job description

Forresters IP LLP is a leading full-service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London, and Munich. Since our establishment in 1884, we have grown from a regional firm into an international practice. Despite our long history, we are a young firm with a fresh approach to our clients’ requirements and employee career progression. We are rated as one of the leading intellectual property firms in the UK.

The Role

We are currently seeking a Legal Administrator to join our team in either our Birmingham or Liverpool office. This is a full-time, permanent position.

The successful candidate will support the patent fee earners with all aspects of patent legal administration and will report to Partners, Fee Earners, or the Operations Manager.

This role offers a great opportunity for someone looking for an administrative position in an office environment. Please note, this role does not provide a pathway to training as an IP lawyer.

Responsibilities

1. Processing correspondence with clients
2. Preparing online forms for patent and design registration
3. Drafting and finalising invoices, uploading them to e-billing systems
4. Organising completion of fee earners’ workload when they are unavailable
5. Managing incoming emails for fee earners
6. Preparing cost estimates and reports for clients
7. Diary management
8. Providing telephone coverage as needed
9. Taking minutes when required
10. Drafting letters, emails, and travel schedules
11. Basic record entry and maintenance
12. Proofreading
13. Sorting, prioritising, and dispatching documents
14. Performing other general duties related to the department

The list of duties is not exhaustive and additional tasks may be assigned.

Person Specification

Requirements include:

1. At least 1.5 years of office-based administrative experience
2. Experience handling high volumes of admin tasks diligently
3. Proficiency with communication tools like Microsoft Teams
4. Experience using databases and other systems
5. Ability to work independently and in a team
6. Strong organisational skills with the ability to adapt to changing priorities
7. High attention to detail and accuracy
8. Ability to work under pressure and prioritise tasks
9. Excellent written and verbal communication skills
10. Ability to follow standard processes correctly
11. Experience with audio transcription tools (desirable but not mandatory)
12. Reliable team player with a friendly and adaptable work style

Application Process

If you believe you are suitable, please submit your CV and a short cover letter by 26th May 2025. Your cover letter should highlight relevant experience and how it applies to this role. Applications lacking this information will be rejected.

Include your salary expectations and confirm your right to work in the UK.

We reserve the right to close the application process early if sufficient applications are received. If you do not hear from us within four weeks of the closing date, please consider your application unsuccessful. Previous applicants need not reapply.

This role does not offer a training route to become an IP lawyer.

The Package

• Start date is immediate, but notice periods will be considered for the right candidate

Application for:
Legal Administrator

To apply, send your CV and cover letter to [e-mail] with the Job Title in the email subject.