Legal Administrator

Forresters; Liverpool, Birmingham; Hybrid; GBP 25,000 - 35,000; Full time

Job description

Forresters IP LLP is a leading full service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, we have grown from a regional firm into an international practice. Despite our long history we are a young firm with a fresh approach to our clients’ requirements and employee career progression. We are rated as one of the leading intellectual property firms in the UK.

The Role

We are currently looking to recruit a Legal Administrator to join our team in either our Birmingham or Liverpool office. This is a full-time, permanent role.

The successful candidate will provide a support service to the patent fee earners in a role which shall involve all aspects of patent legal administration and will be reporting to Partners/Fee Earners/Operations Manager.

Duties and Responsibilities

• Processing correspondence to and from the client
• Preparation of online forms for registration of patents and designs
• Drafting and finalising invoices, uploading invoices to e-billing systems
• Organising completion of fee earner’s workload when they are not available
• Dealing with fee earner’s incoming emails
• Preparation of cost estimates and reports for clients
• Diary management
• Telephone cover for offices when required
• Minute taking when required
• Drafting letters, emails and occasionally travel schedules
• Basic record entering and record keeping
• Proof reading
• Sorting, prioritising, and dispatching of documents
• Other general duties commensurate with position

The job description is not an exhaustive list of all the tasks and the role might include additional duties associated with running of the department.

Person specification

Requirements for this role:

• Demonstrable experience of working in an administrative role
• Confident in using latest communication technologies e.g Microsoft teams
• Demonstrable experience of using of databases and other systems
• Able to use audio transcription tools e.g big hand etc. (not mandatory but desirable)
• Ability to work both independently and as part of a team
• Proven organisational skills and excellent oral and written communication skills
• Possess a commitment to quality and attention to detail. A high level of accuracy is essential

Start date: Immediate, but notice periods will be considered for the right candidate

The Package

From starting:

• An attractive and competitive salary based on experience
• A pleasant and friendly working environment
• Flexible working – core hours and hybrid working
• 35-hour week
• 26 days annual leave, increasing by one day with each complete years’ service, to a maximum of 31 days, in addition to bank holidays
• Life Assurance cover
• Employee Assistance Programme
• Mutual pension contribution of up to 5%, salary sacrifice scheme available
• Smart casual dress code
• ‘Giving Something Back’ – a paid day off once a year to volunteer at a charity of your choice
• Social events

After successful completion of probationary period:

• Health Cash plan
• Season Ticket Loan
• Enhanced family friendly benefits
• Discounted gym membership
• Access to ‘My Perks’ which provides discount codes or money back on different websites

Our culture is very supportive and friendly. Our employee led and established Equality and Diversity Group have been instrumental in bringing about some wonderful initiatives and we are proud of the work they have been doing. By joining us you will be encouraged to develop as an individual and be valued for the skills you bring.

To Apply

If you feel you are a suitable candidate, please do not hesitate to apply with a CV and short cover letter by Tuesday 15 th April 2025, advising your salary expectations and confirm if you have the permanent right to live and work in the UK.

Please note that we reserve the right to bring forward the closing date in the event that we receive sufficient applications. If you haven’t heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion, and we wish you well in your job search.

Please strictly no agencies.

Please mention IP Careers when applying to Forresters.