Legal Admin - Hertfordshire

Prime Property Management; Welwyn Garden City; Hybrid; GBP 22,000 - 32,000; Full time

Job summary

Prime Property Management is seeking a diligent administrator to support the legal team, leaseholders and clients. The role covers legal post processing, invoicing, reminders, and basic conveyancing tasks within a busy office environment.

The ideal candidate will assist with day-to-day office duties, manage communications, and support with company secretarial duties where required, contributing to smooth daily operations.

Qualifications

• Proven ability to carry out administrative tasks for a legal team.
• Support junior and senior legal staff with routine duties.
• Interpret basic lease information and seek clarification when needed.

Responsibilities

• Scan and process incoming legal post daily and upload/email as appropriate.
• Answer the legal phone line and record messages.
• Stocktake and order office supplies; manage kitchen and office tasks.
• Assist with conveyancing tasks including responding to basic queries and post-completion filings.

Skills

Administrative tasks

Legal administrative support

Conveyancing assistance

Email/phone handling

Document filing

Tools

Intouch

Blockman

Xero

Job description

Carrying out all of the key administration tasks to support the legal team in providing services for leaseholders and clients

Job Description

Carrying out all of the key administration tasks to support the legal team in providing services for leaseholders and clients

The role will support our junior legal managers, legal managers and senior team members with all administration duties such as, but not limited to:

Admin and Office

• Scanning and processing all incoming legal post daily, uploading to Intouch or emailing as appropriate
• Printing, franking and postage
• Covering the legal phone line, transferring and recording messages where appropriate (via Intouch, Blockman issues)

Where appropriate, help the assistant property manager and/or operations assistant to:

• Stocktaking and ordering office supplies for the whole office, where necessary
• Keep on top of kitchen supplies and tasks (coffee pod recycling, dishwasher etc.)
• Office parking rota and number plate registration
• Deliveroo account Admin
• And any other office management-type duties as required.

Conveyancing and Legal

• Proactively flag emails for team members in joint inboxes (name flagging and flagging 'late' emails)
• Record payments on Intouch and Blockman. Monitoring payments on the Legal spreadsheet (Checking Xero and chasing for outstanding payments)
• Send out LPE1 PM forms and invoices for the team
• Assigning Intouch matters to team members in a fair manner
• Assisting with conveyancing and legal matters, such as (but not limited to) covering other team members when absent:
  • Responding to basic conveyancing queries as part of the sale (from LPE1 request to sales completion)
  • Assist with and respond to basic consent requests (subletting and pets)
  • Death of owners/probate
  • Download Land Registry documents
  • Post completion documents and registration on Blockman
  • Assisting with company secretarial duties such as updating registers of members, appointing/resigning Directors, transferring shares and filing confirmation statements

Professional and Skills

• Living Prime's purpose, values and vision
• Following non-negotiables for all Primemates

Legislation

Actively learning about key legislation and how it fits into the team’s role, work and duties.

Lease

Ability to interpret a basic lease and seek clarification where necessary.

Management agreement

Aware of Prime's management responsibilities and what falls outside of our contract, particularly in relation to additional fees.

Qualifications

Desire to or actively working towards TPI Level 2 in Leasehold Management.