Legal Assistant (Property)

Confidential; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

Ballymore Asset Management Limited is seeking a Legal Assistant to support leaseholder transactions, legal enquiries, and routine property-related matters across a large residential portfolio. The role involves managing leaseholder applications, preparing standard documentation, and coordinating with leaseholders, solicitors and internal teams.

Work is based in Canary Wharf, with a 4-day office pattern and a Friday at home, contributing to the legal team’s efficiency and compliance with service

Qualifications

• Experience dealing with leaseholder enquiries and correspondence.
• Proven ability to manage stakeholder communications.
• Proficiency with legal/conveyancing terminology and documents.
• Strong IT skills including MS Word, Excel and Outlook.

Responsibilities

• Manage leaseholder applications for licences to alter, licences to assign, subletting and pet consents.
• Prepare and issue LPE1 responses and management information packs.
• Assist with landlord and tenant matters and routine legal documents.
• Support in tribunal proceedings, disputes, and regulatory activities as needed.
• Provide comprehensive administrative support to the Legal Team and wider business.

Skills

Leasehold experience

Legal documents drafting

Stakeholder liaison

Microsoft Office

Tools

MS Word

Excel

Outlook

PowerPoint

Job description

Legal Assistant - Permanent - Canary Wharf

Hours: 40 per week, Monday to Friday

Ballymore is an internationally recognised property developer and asset manager with a proven track record of creating vibrant communities, delivering landmark developments, and managing high-quality residential assets across London. Ballymore Asset Management Limited (BAML) is responsible for the strategic management of a diverse and growing property portfolio, ensuring exceptional outcomes for residents, customers, investors, and stakeholders.

The Legal Assistant role sits at the heart of Ballymore Asset Management's Legal Team, supporting the management of leaseholder transactions, legal enquiries, and routine property-related legal matters across a large residential portfolio.

As a Legal Assistant, you will play a key role in managing leaseholder applications, legal enquiries, management packs, and LPE1 responses across a diverse residential portfolio. Acting as a central point of contact for leaseholders, solicitors, and internal stakeholders, you will ensure legal matters are progressed efficiently and in line with service level expectations.

Key responsibilities

Leaseholder Consents

• Manage applications for licences to alter, licences to assign, subletting consents, and pet consents.
• Review supporting documentation to ensure compliance with lease requirements.
• Liaise with leaseholders, solicitors, and managing agents throughout the application process.
• Prepare standard legal documentation, approvals, and correspondence.
• Maintain accurate records and monitor application progress.

LPE1 Enquiries & Management Packs

• Prepare and issue LPE1 responses and management information packs.
• Respond to enquiries raised by buyers' solicitors during property transactions.
• Ensure all information is accurate, complete, and issued within agreed timescales.

Legal Support

• Assist with landlord and tenant matters across the residential portfolio.
• Support the Legal Team with tribunal proceedings, disputes, and other legal matters where required.
• Assist in drafting, reviewing, and issuing routine legal documents and correspondence.
• Conduct legal and property-related research and prepare summaries and reports.
• Support legal compliance and regulatory activities as required.

Stakeholder Management

• Act as a first point of contact for leaseholders, solicitors, managing agents, and internal colleagues.
• Manage incoming correspondence, ensuring timely and professional responses.
• Escalate complex legal issues and risks to the Legal Team where appropriate.

Administration

• Provide comprehensive administrative support to the Legal Team and wider business where necessary.
• Maintain organised electronic and paper filing systems.
• Prepare reports, trackers, and legal case updates.

Skills & Experience

• Excellent written and verbal communication skills, with the ability to communicate professionally with leaseholders, solicitors, managing agents, and internal stakeholders.
• Experience dealing with leaseholder enquiries, property-related correspondence, and stakeholder communications
• Experience within a legal, conveyancing, leasehold management, residential property, or asset management environment (Desirable)
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

This role will be working from the office four days per week, with a Friday at home.

Ballymore operates as an equal opportunities employer.