Learning Support Administrator

Merchant Taylors' School; Eastbury; On-site; GBP 24,000 - 32,000; Full time

Job summary

Merchant Taylors' School is seeking an organized administrator to support the Learning Support Department. You will maintain confidential pupil records, manage information systems, collate data for reviews, and coordinate calendars and meetings.

The role includes supporting referrals to external agencies, preparing EHCP documentation and providing basic classroom assistance as needed. A proactive, detail‑driven approach is essential to support smooth department operations.

Responsibilities

• Maintain accurate, up-to-date and confidential pupil records relating to learning support, access arrangements, specialist assessments and SEND provision.
• Manage departmental information systems, databases and electronic filing systems, ensuring information is organised, accurate and readily accessible.
• Prepare reports, spreadsheets, meeting papers and data summaries to support departmental planning, tracking and decision-making.
• Collate, check and organise pupil information from a range of sources to support reviews, referrals, assessments and strategic analysis.
• Coordinate departmental calendars, appointments and meetings, including room bookings, invitations and documentation.
• Take minutes and maintain action records for meetings as required.
• Coordinate the collection, organisation and maintenance of evidence required for access arrangement applications and annual reviews.
• Liaise with teaching staff to obtain and update evidence relating to pupils' normal way of working.
• Maintain accurate records relating to examination access arrangements and support annual compliance processes.
• Coordinate the administration of Education, Health and Care Plans (EHCPs), including annual reviews, paperwork preparation and record management.
• Prepare and collate documentation required for annual reviews, consultations and local authority requests.
• Monitor key deadlines and ensure timely completion and submission of required documentation.
• Support the maintenance of accurate records of support provision, interventions and SEND-related communications.
• Support referrals to external professionals and agencies through the preparation and collation of relevant documentation.
• Track referrals and maintain records of outcomes and recommendations.
• Act as a point of contact for routine communications with external agencies, parents and staff.
• Support the implementation and monitoring of learning support provision and intervention programmes.
• Assist in preparing accessible and alternative learning resources where required.
• Provide general administrative support to the Learning Support Department.
• Undertake other duties reasonably required by the Head Master, Head of Learning Support or Director of Academic Inclusion.
• The postholder may occasionally provide basic classroom support cover where required to support the effective operation of the department.

Job description

• Maintain accurate, up-to-date and confidential pupil records relating to learning support, access arrangements, specialist assessments and SEND provision.
• Manage departmental information systems, databases and electronic filing systems, ensuring information is organised, accurate and readily accessible.
• Prepare reports, spreadsheets, meeting papers and data summaries to support departmental planning, tracking and decision-making.
• Collate, check and organise pupil information from a range of sources to support reviews, referrals, assessments and strategic analysis.
• Coordinate departmental calendars, appointments and meetings, including room bookings, invitations, agendas and documentation.
• Take minutes and maintain action records for meetings as required.

Access Arrangements and Examination Support

• Coordinate the collection, organisation and maintenance of evidence required for access arrangement applications and annual reviews.
• Liaise with teaching staff to obtain and update evidence relating to pupils' normal way of working.
• Maintain accurate records relating to examination access arrangements and support annual compliance processes.

EHCP and SEND Administration

• Coordinate the administration of Education, Health and Care Plans (EHCPs), including annual reviews, paperwork preparation and record management.
• Prepare and collate documentation required for annual reviews, consultations and local authority requests.
• Monitor key deadlines and ensure timely completion and submission of required documentation.
• Support the maintenance of accurate records of support provision, interventions and SEND-related communications.

Referral and External Agency Support

• Support referrals to external professionals and agencies through the preparation and collation of relevant documentation.
• Track referrals and maintain records of outcomes and recommendations.
• Act as a point of contact for routine communications with external agencies, parents and staff.

Departmental Support and Other Duties

• Support the implementation and monitoring of learning support provision and intervention programmes.
• Assist in preparing accessible and alternative learning resources where required.
• Provide general administrative support to the Learning Support Department.
• Undertake other duties reasonably required by the Head Master, Head of Learning Support or Director of Academic Inclusion.
• The postholder may occasionally provide basic classroom support cover where required to support the effective operation of the department.