Lead Rota Co-ordinator

Northumbria Group.; Ashington; Hybrid; GBP 28,000 - 31,000; Part time

Benefits offered by this job

Flexible working

Job summary

Northumbria Healthcare NHS Foundation Trust is seeking a part-time rota co-ordinator at Wansbeck General Hospital in Ashington. The role supports the Surgical Information team by generating and managing surgical/anaesthetic rotas and handling scheduling enquiries with consultants and doctors.

You will work 30 hours per week (Mon-Fri, Flexible Working) with excellent planning, communication, and independent working abilities.

Qualifications

• NVQ3 or equivalent knowledge gained through a minimum two years experience of working in a job using one or more computer systems / rota management
• Maths proficiency level required for this post – min Functional skills L2
• ECDL
• Experience communicating with staff at all levels verbally and written
• Further knowledge to diploma level or equivalent experience
• Previous NHS experience working with ward based clinical staff
• Previous supervisory experience in NHS admin or similar healthcare service
• Experience using MS Excel
• Knowledge of or experience in coaching and mentoring practices and tools
• Knowledge of or experience in Quality improvement tools, techniques and methods

Responsibilities

• Communicate with consultant and doctors, senior managers, secretaries and administration staff for the allocation of clinical sessions, on call duties and leave.
• Translates complex data into an easily understood format including gathering information such as job plans, leave requests, on call requirements and matching this against clinic/theatre availability.
• Analyse information relating to clinical rotas, theatre schedules and on call rotas and highlight issues with resource allocations and/or gaps in the timetables.
• Supporting the Resident Doctor rotations by enquiring known leave and training requirements, assigning doctors to the on-call templates and presenting at doctors induction.
• Informing OSMs, Consultants and colleagues of Resident Doctors sick leave and ensuring rotas comply with EWTD.

Skills

Communication with staff

Organisational skills

Education

NVQ3 or equivalent knowledge

Maths level L2

ECDL

Tools

MS Excel

Job description

Main area Emergency Surgery and Elective Care Business Unit Grade NHS AfC: Band 4 Contract Permanent Hours

• Part time
• Flexible working

30 hours per week (Mon-Fri, Flexible Working) Job ref 319-8238523GH-A

Site Wansbeck General Hospital Town Ashington Salary £28,392 - £31,157 pro rata, per annum Salary period Yearly Closing 01/11/2026 23:59

Do you want to work in one of the best performing NHS organisations in England? Work for an organisation that was voted the best acute and combined acute and community trust in the country, based on the experience of its staff (NHS Staff Survey 2022). Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare and, this is…the Northumbria Way!

What the Northumbria Way means for you:

• Extensive staff health and well-being programme including access to our specialist Wellbeing Hub
• Support and connection through a variety of Staff Network groups
• A range of flexible working opportunities
• Generous annual leave and pension scheme
• Access to lease car and home electronics scheme (qualifying criteria applies)
• Opportunities to improve your professional development through our vast training programmes
• Access to savings scheme via salary sacrifice with Northumberland Community Bank

We work closely with Kids First Nurseries that are based within our trust grounds at Wansbeck, North Tyneside and Hexham hospitals to care for our Trust family's children, they offer care for children from 6 weeks old up to 4 years. There are a number of funding options run by the government to help working parents, including Early Years Funding and Tax Free Childcare.

Flexible working offers choice in where, when, and how we work, ensuring patients remain at the heart of all we do. It’s open to everyone, and we aim to find solutions that work for both you and the organisation. All arrangements must be reasonable and balanced to maintain safe and effective patient care.

We are proud to be one of the country’s top performing NHS trusts – rated ‘outstanding’ overall by the Care Quality Commission (CQC). We provide a range of health and care services to support more than 500,000 people living in Northumberland and North Tyneside across the largest geographical area of any NHS Trust in England. Our teams deliver care from hospitals, a range of community venues and people’s homes. Our hospitals include a specialist emergency care hospital (the first of its kind in England), three general hospitals and community hospitals. In the community we deliver a wide range of community and public health services.

We lead in innovation and quality, having opened the Northumbria Healthcare Manufacturing and Innovation Hub during the Covid-19 pandemic and have recently launched our Community Promise – a pledge to make a real impact not just in healthcare but on the wider factors that affect people’s lives, such as education, employment and the economy.

Job overview

An exciting opportunity has arisen for a part-time (30 hours per week) rota co-ordinator to join the Surgical Information team. You will need excellent planning and organisation skills.

The successful candidate will be part of an established team and you will be responsible for the day to day management of consultant and doctors rotas.

We are looking for a friendly, organised person who is able to demonstrate excellent communication skills, Applicants need to be able to work independently and on their own. This is a varied and busy role that is vital to the smooth running of the service.

Main duties of the job

Generate and manage surgical/anaesthetic rotas and to investigate and resolve scheduling enquiries as they arise.

Investigates rota enquiries from consultants and doctors and assigns and/or reallocated resources where required.

Receiving updates to published rotas, analysing the impact of these changes and if necessary, escalating any unresolved issues to the surgical/anaesthetic consultant before updating the scheduling system.

The post holder has a high degree of autonomy, working closely with the clinical leads, escalating and resolving roster problems directly with the clinicians rather than line management.

Working for our organisation

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality – opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn’t, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way!

Detailed job description and main responsibilities

• Communicate with consultant and doctors, senior managers, secretaries and administration staff for the allocation of clinical sessions, on call duties and leave.
• Translates complex data into an easily understood format including gathering information such as job plans, leave requests, on call requirements and matching this against clinic/theatre availability.
• Analyse information relating to clinical rotas, theatre schedules and on call rotas and highlight issues with resource allocations and/or gaps in the timetables.
• Supporting the Resident Doctor rotations by enquiring known leave and training requirements, assigning doctors to the on-call templates and presenting at doctors induction.
• Informing OSMs, Consultants and colleagues of Resident Doctors sick leave and ensuring rotas comply with EWTD.

Person specification

Qualifications

• NVQ3 or equivalent knowledge gained through a minimum two years experience of working in a job using one or more computer systems / rota management
• Maths proficiency level required for this post – min Functional skills L2
• ECDL

Experience and knowledge

• Experience communicating with staff at all levels verbally and written
• Further knowledge to diploma level or equivalent experience
• Previous NHS experience working with ward based clinical staff
• Previous supervisory experience in NHS admin or similar healthcare service
• Experience using MS Excel
• Knowledge of or experience in coaching and mentoring practices and tools
• Knowledge of or experience in Quality improvement tools, techniques and methods

Other requirements

• You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role

Applicants who are members of the Armed Forces, those who have a disability that requires support in the work place (two ticks pledge) and those who have been looked after by the care system as a child or young person (for example, in foster care, children's homes, kinship or local authority care) who meet the essential criteria will be interviewed under the Trust's interview guarantee scheme.

We recognise the positive value of diversity and inclusion and are committed to a workforce that is diverse, equal and inclusive. We welcome and encourage job applications from people of all backgrounds. We particularly welcome applications from Black, Asian and Minority Ethnic (BAME) candidates as BAME people are currently under-represented in our workforce as well as other under-represented groups such as LGBT+ and disabled candidates. We are proud to be a Disability Confident Employer, a Stonewall Diversity Champion, we have a Gold award from the Defense Recognition Scheme, and we are delighted to support Apprenticeships, Age Posi+ive and are a mindful employer.

Applicants who meet the Fit and Proper Person Requirements (FPPR) will require additional pre-employment checks in line with CQC and NHS England statutory guidance.

Certificate of Sponsorship

Northumbria Healthcare NHS Foundation Trust proudly hold a sponsor licence. In order to provide sponsorship you and the role you are applying for must meet UKVI eligibility requirements. Please check your eligibility prior to submitting an application. Skilled Worker visa: Overview - GOV.UK (www.gov.uk)

Employer certification / accreditation badges

Name Craig Ternent Job title Operational Services Manager Email address [e-mail] Telephone number 07917 228057 Additional information

Emma Churcher

Surgical Information Team Leader

[e-mail]

01670 529062

07814780448