Lead Operations Executive

Office Angels; Bromley; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading agency is seeking an Operations Team Leader in Bromley to oversee operational processes and manage a dedicated team. The ideal candidate will demonstrate strong team leadership and excellent organisational skills while contributing to a dynamic workplace environment. This role involves ensuring smooth logistics and compliance with operational standards, providing a fantastic opportunity for growth and leadership.

Qualifications

• Strong sense of motivation and initiative.
• Excellent organisational and customer service skills.
• Meticulous attention to detail.
• Ability to adapt in a fast-paced environment.
• Knowledge of documentary credits is a plus.

Responsibilities

• Supervise and support staff members to maintain efficient daily operations.
• Ensure compliance with booking schedules and documentation requirements.
• Maintain accurate records of purchase orders and sales orders in the order book.
• Execute timely shipment bookings and follow up with vessel updates.

Skills

Motivation

Organisational Skills

Customer Service

Attention to Detail

Adaptability

Prioritisation

Knowledge of Documentary Credits

Proficiency in Excel

Data Management Tools

MS Office Products

Experience with Containerized Shipments

Job description

Join Our Team as an Operations Team Leader!

Are you a motivated and organised professional with a passion for team leadership and operational excellence? Our client is seeking an enthusiastic Operations Team Leader to oversee and enhance our operational processes. If you're ready to take charge, inspire others, and contribute to a dynamic environment, we want to hear from you!

Key Responsibilities:

As the Operations Team Leader, you will play a pivotal role in ensuring the seamless execution of daily operations. Your tasks will include:

Team Leadership:

- Supervise and support staff members to maintain efficient daily operations.

- Coordinate task assignments and track progress to meet shipping deadlines and uphold quality standards.

- Oversee containerized and bulk vessel shipments from start to finish.

- Ensure compliance with booking schedules and documentation requirements.

- Tackle issues related to container delays, damages, or misrouting, collaborating with your line manager as needed.

- Foster smooth communication between purchasing and sales teams regarding shipping schedules.

Reporting:

- Maintain accurate records of purchase orders, sales orders, and shipment statuses in our order book.

- Collaborate with your line manager to allocate purchases and shipments effectively.

- Manage agreed allocations in our company's software system (Airtable).

- Prepare post-calculation reports (P&L) upon order completion.

- Monitor and manage warehouse stock positions.

Order Management:

- Enter sales and purchase contracts promptly in the company's system.

- Communicate with customers and suppliers to ensure smooth order execution.

LC Management and Documentation:

- Obtain workable letters of credit (LC) and request amendments as necessary.

- Prepare and submit all required documentation under LC.

- Follow up on payments and resolve any discrepancies.

Logistics:

- Execute timely shipment bookings and follow up with vessel updates.

- organise loading and inspection of materials.

- Submit loading documents for customs clearance and Bill of Lading issuance.

Bookkeeping:

- Enter bills, invoices, and other financial documents accurately.

Payments:

- Submit payments for bank approval and follow up on agents' commissions and payments.

The ideal candidate will demonstrate:

• A strong sense of motivation and initiative


• Excellent organisational and customer service skills


• Meticulous attention to detail


• The ability to adapt in a fast-paced, dynamic environment


• A knack for prioritisation


• Knowledge of documentary credits (a plus!)


• Proficiency in Excel and experience with data management tools


• Familiarity with MS Office products (Word, PowerPoint, etc.)


• Experience with containerized shipments

Why Join Us?

This is your chance to lead a dedicated team in a vibrant environment, where your contributions will directly impact our success. If you're excited about driving operational excellence and fostering a collaborative team culture, we invite you to apply!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.