Lead Information Controller

VolkerWessels UK; Glasgow; On-site; GBP 50,000 - 70,000; Full time

Benefits offered by this job

Private medical care

Pension

Cycle to Work

Life Assurance

Flexible working

Training opportunities

Birthday leave

Employee Assistance

Job summary

VolkerStevin, part of VolkerWessels UK, seeks a Lead Information Controller in Glasgow/Helensburgh to manage project documentation and data within the Common Data Environment (Asite). You will lead the IC team, ensure QA, and support digital collaboration across multi-disciplinary project teams.

Ideal candidates have experience in information control or document control within construction or engineering, with strong IT and CDE skills and familiarity with ISO standards.

Qualifications

• IT skills with Word, Excel, PowerPoint, Outlook and internet proficiency.
• Familiarity with Asite CDE is advantageous.
• Understanding of ISO 19650 and PAS1192 standards.
• Experience delivering project information across multiple CDE/EDMS platforms.
• Strong data organisation and information distribution awareness.

Responsibilities

• Monitor and manage CDE workflows and data approvals.
• Control document and data exchanges across platforms.
• Maintain document registers and Asite records.
• Perform QA checks on documents for naming and deadlines.
• Support project teams with information management and CDE usage.
• Serve as CDE Superuser and provide system training.
• Ensure data security and controlled access.

Skills

IT skills

Asite CDE knowledge

ISO 19650 awareness

ISO 9001 knowledge

CDE/EDMS experience

Data organisation

Job description

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.

About the role

Lead Information Controller

Location: Glasgow and Helensburgh

Full time

VolkerStevin is seeking a proactive and experienced Lead Information Controller to join our growing team, supporting a major long-term framework in Helensburgh. Once onboard, you will play a pivotal role in supporting successful project delivery by ensuring effective information management, driving digital collaboration, and maintaining robust day-to-day control of project documentation and data.

As we continue to embrace innovative ways of working, you will play a key role in driving the effective use of our Common Data Environment (Asite), ensuring project information remains accurate, secure and accessible throughout the project lifecycle.

You'll work closely with project teams, engineers, commercial staff, designers, suppliers and clients, acting as a key point of contact for information management and CDE support.

Key Responsibilities

• Allocate Information Controller Resource to contracts in line with requirements form Project management and Information Management
• Provide and facilitate training to Information Control team covering standard Asite procedures and protocols, QA check criteria, and business and IM updates
• Facilitate training with relevant Information Manager regards project specific requirements
• Audit document QA checks to ensure Information controllers are accurately checking work against internal standards
• Work with Information Manager to ensure that Information Controllers are QA checking to required client requirements and BSI19650 standards
• Provide higher level IC support and escalation contact to Site teams and Information management team
• Line management of IC team including absence monitoring, MyReview completion and first point of contact for Information Controller queries
• Create and maintain with Information management team, project specific protocols and procedures and general process documentation.
• Attend meetings as needed with Senior Management, Project teams and other internal teams, on site as required and agreed
• Check and follow up on missed QA checks and QA rejections
• Ensure Reference material and scope documents are available to the project team

Information Control (IC) Tasks

• Monitor and manage CDE workflows, ensuring timely data approvals and compliance with information management processes.
• Control incoming and outgoing document and data exchanges across multiple platforms.
• Maintain document registers, archives, and electronic document management systems (Asite), ensuring all information is accurate, up to date, and correctly filed.
• Perform document control quality checks, ensuring compliance with naming conventions, project standards, and submission deadlines.
• Manage the distribution, storage, revision control, and archiving of project documentation, drawings, permits, RAMS, and other controlled records.
• Provide guidance and support to project teams and supply chain partners on information management processes and CDE usage.
• Act as the project CDE Superuser, delivering platform support, user training, and troubleshooting for internal and external stakeholders.
• Maintain CDE security and access controls, ensuring information is shared appropriately and confidentially.
• Support project handover activities, compiling and managing documentation required for practical completion.
• Attend information management meetings and promote best practice to minimise data duplication and improve digital collaboration. And any furthermore general document control duties to support project delivery required by the Project Manager.

About you

You'll have previous experience in an Information Controller, Document Controller, or similar role within a construction, infrastructure or engineering environment and be confident working with electronic document management systems.

• Excellent IT skills including Word, Excel, PowerPoint, E-Mail and Internet
• CDE knowledge, specifically Asite, would be advantageous.
• Awareness of standards reflecting the control of information including ISO 19650 & PAS1192
• Familiarity with quality processes and standards including ISO 19650 & ISO 9001
• Experience of delivering project information across multiple CDE/EDMS platforms
• Data organisation skills and an understanding of information distribution / purpose of issue

Why work with us?

VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities-comprehensive skills-based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance
• Flexible working opportunities
• programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

Additional information

Note for Recruitment Agencies:

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.