Lead Administrator- CSC Admin Team –Multi Agency Training

Bolton Council; Bolton; On-site; GBP 27,000 - 29,000; Part time

Job summary

Bolton Council is recruiting an experienced Administrator to join the Bolton Family and support the Multi Agency Training Team. You will work with the Training Co-ordinator to organise training, record attendance and issue monthly reports.

You will handle enquiries, manage the training inbox, oversee online training, issue certificates, edit Eventbrite bookings and take minutes. Proficiency with Word, Excel, Outlook and Oracle is essential.

Qualifications

• NVQ Administration Level 3 or equivalent OR proven experience of working in an administrative role
• Experience using Word, Excel and Outlook
• Experience taking comprehensive minutes at conferences or multi-agency meetings

Responsibilities

• Record staff attendance on multi-agency courses and provide monthly reports to Training SSC
• Monitor course feedback and share with trainers
• Maintain/monitor multi-agency training inbox and respond to enquiries
• Assist in management of online training and advise on common issues
• Provide training certificates
• View and edit bookings on Eventbrite
• Minute meetings
• Liaise with web team over new content/updates on multi-agency websites
• Use Oracle to raise PO numbers and advise partners on invoicing format and procedures

Skills

Effective communication

Organisational skills

Literacy skills

Education

NVQ Administration Level 3 or equivalent

Tools

Word

Excel

Outlook

Oracle

Eventbrite

Job description

Grade 26847 - £29071 pro rata

Hours: 18.5

Wed PM and all-day Thu/Fri

Contract: Permanent

Role specifics such as essential qualifications: NVQ Administration Level 3 or equivalent OR proven experience of working in an administrative role

Interview date: TBC

For further information about this role, contact: [e-mail]

Unfortunately, we are unable to offer sponsorship for this role.

Artificial Intelligence (AI)

Please read the detailed information at the bottom of this advert before you make an application as it may be rejected if we detect AI use.

If you have completed the GM Elevate (Leadership Development) Programme, please indicate this within the ‘About You’ or ‘Supporting Statement’ section of your application

The Role

We have an exciting opportunity for an experienced Administrator to join the ‘Bolton Family’ and be a part of our administration team supporting the Multi Agency Training Team. You will work closely with the Training Co-Ordinator who organised training for the workforce in Bolton.

The Lead administrator is key to ensuring the smooth running of the team and the role is exciting and varied. Duties include (but are not limited to): Record staff attendance on multi-agency courses and provide monthly reports to Training SSC. Monitor course feedback and share with trainers. Maintain/monitor multi-agency training inbox and respond to enquiries. Assist in management of online training and advise on common issues. Provide training certificates. View and edit bookings on Eventbrite. Minute meetings. Liaise with web team over new content/updates on multi-agency websites. Use Oracle to raise PO numbers and advise partners on invoicing format and procedures.

The postholder will also work closely with the Safeguarding in Education Team Lead Administrator and share tasks and roles to ensure seamless delivery to support teams.

Full training on processes and systems will be given to support the successful candidate in fulfilling the role.

About You

You will demonstrate effective communication skills in order to present information both verbally and in writing. You will have the ability to work as part of a team and under your own supervision. You should be able to demonstrate effective organisational skills, with the ability to plan, develop and prioritise your work. You must possess accurate literacy skills to ensure correct information is collated and processed and have good systems skills.

Experience of using a range of computer software packages to produce accurate, well-presented documents is essential, as is a demonstrable ability to handle cash and be able to record and monitor payments in line with financial procedures. Possesses excellent literacy skills to ensure correct information is collated and processed and be proficient in the use of packages such as Word, Excel and Outlook.

You will have experience of taking comprehensive minutes at conferences or multi agency meetings.

About Us

This is your opportunity to join us at an exciting time as we have strong ambitions for the borough.

Bolton is a great place to work. We are a welcoming organisation that wants to contribute to a place where people feel active, connected and prosperous. We are passionate about improving the outcomes and experience of Bolton people. We want Bolton to be a vibrant place built on strong cohesive communities, successful businesses and healthy, engaged residents.

As an employer we want to thank our employees for their hard work and commitment, by giving them the opportunity to access a range of exclusive rewards and benefits, including discounts and exclusive gym membership prices and salary sacrifice schemes. In addition, we offer a generous annual leave allowance, flexible work opportunities, access to a Pension Scheme, as well as a range of employee wellbeing and support services.

Our Values are really important to us, read all about them below, along with all our great staff benefits, the job description/person specification for the role and the important legal bits, and our Top Tips too.

This post is a designated customer facing role under the fluency duty and requires a specified level of spoken English as per the person specification.

This organisation has signed up to the Greater Manchester Continuous Service Commitment. That means we will recognise your continuous or ‘unbroken’ service in any Greater Manchester local authority or NHS organisation that has signed the commitment, Transport for Greater Manchester, Greater Manchester Fire and Rescue Service or Greater Manchester Combined Authority, giving you access to our service-related benefits. Please see the home page of greater.jobs for more information.