Personal Assistant (Love & Roses)

NEXT Wholly Owned Brands; Greater London; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

25% off most NEXT products

Company performance-based bonus

Life assurance

Flexi-Hour Scheme

Annual Travel Card Loan

Wellhub – discounted gym memberships

Job summary

NEXT Wholly Owned Brands is seeking a Junior PA to provide executive support to the Director. The successful candidate will ensure the Director's schedule is seamless, coordinate meetings, manage logistics, and support various functions across the company.

With a focus on organized and efficient support, we look for someone with strong communication and organizational skills to manage diary and travel arrangements, alongside providing documentation assistance.

Qualifications

• Experience in providing administrative support to high-level executives.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Provide executive support to the Director and manage their diary.
• Coordinate meetings and prepare necessary documentation.
• Manage travel arrangements and logistics for the team.

Skills

Diary Management

Communication Skills

Organizational Skills

Job description

Purpose

As our Junior PA, you will provide comprehensive, high-level support to the Director in a confidential, efficient, and highly organised manner. You will be the engine behind the Director's daily operations, ensuring their schedule is seamless and their priorities are met. Beyond dedicated executive support, you will act as a versatile team player, stepping in to support the wider company in various capacities as required.

Job Description

Provide executive support to the Director while also playing a versatile role across the business to support various functions as needed.

Role Responsibilities

• Diary & Meeting Management: offer expert diary management for the Director, highlighting approaching key dates and allocating time for preparation.
• Coordinate the company’s critical path, arranging internal and external meetings with suppliers and partners, managing room bookings, agendas, travel arrangements and catering.
• Prepare meeting agenda points and circulate appropriate documentation and minutes prior to and following meetings.
• Ensure the Director is available for meetings on time and manage attendee expectations if schedules overrun.
• Coordinate with other PAs across the business to align schedules and maximise time efficiency.

Technical Administration & Content Support

• Provide documentation support, including writing and updating content for presentations.
• Manage both paper and digital filing systems and filter incoming phone calls.
• Collate information from the team to respond to NEXT Head Office enquiries.
• Complete ad‑hoc projects for the Director and the wider team as required.
• Update travel policy on the internal intranet.

Team & Operational Coordination

• Prepare induction programmes for new starters joining the team.
• Consolidate expenses and invoices for authorisation, following through on all system requests.
• Maintain team calendars, department room bookings, and organise department events.
• Manage workspace planning to ensure the team area is fit for purpose and future‑proofed.
• Manage travel across Buying, Merchandising and Design – liaising with Buyers and Managers, booking flights and hotels, restaurants, visas/passport renewals and managing all air‑mile accounts and hotel corporate rates.
• Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order.

About Us

Founded in 2008, Lipsy started as one brand with a big dream. Today, we’ve grown into three dynamic London‑based fashion brands, each with its own distinct style and story. Lipsy offers a range of playful prints and fabulous fabrics for the modern woman. Love & Roses is for the confident trendsetter who isn’t afraid to push boundaries. Friends Like These is for the go‑getter who is strong, feminine and always on the move. We’re passionate about our people and pride ourselves on a supportive and collaborative culture. It’s an exciting time to be part of our journey as we continue to evolve and create something truly special together.

About the Team

• 25% off most NEXT, MADE*, Lipsy*, Gap* and Victoria's Secret* products (*when purchased through NEXT)
• 10% off most partner brands & up to 15% off Branded Beauty
• Hot deals and exclusive offers from over 3,500 retailers through our online benefits platform
• Company performance‑based bonus
• Early VIP access to sale stock via Direct to Desk
• Life assurance
• Sharesave scheme
• Annual Travel Card Loan
• Sample Sales
• Fantastic L&D opportunities
• Flexi‑Hour Scheme
• Direct to Work – discount online and in‑store, collect your items the next day for free from your place of work or local store
• Support Networks – Access to Network Groups to empower and celebrate each other
• Wellhub – discounted flexible monthly gym memberships, with apps, PT sessions and more

Conditions apply to all benefits. These benefits are discretionary and subject to change. We aim to support all candidates during the application process and are happy to provide workplace adjustments when necessary. Should you need support with your application due to a disability or long‑term condition, feel free to get in touch with us by email [e-mail] (please include ‘Workplace Adjustments’ in the subject line), or call us on 0207 436 2000 and leave a voicemail.