Junior Operations & Admin Assistant - Hybrid (Twickenham)

Foundation Partners; Greater London; Presencial; GBP 23.000 - 32.000; Jornada completa

Descripción de la vacante

Foundation Partners in Twickenham is seeking an organised Supply & Finance Administrator to streamline supplier management, invoicing, bookings and guest communications. You’ll turn chaos into tidy records, chase outstanding items, and keep Beds, Xero and SharePoint in sync.

Based in our Twickenham office 3–4 days a week, you’ll work closely with teams to ensure smooth operations, accurate data, and proactive problem solving.

Formación

• Strong organisational discipline and attention to detail.
• Excellent written communication for client correspondence.
• Comfortable using Microsoft Office, Xero, CRM systems and SharePoint.
• Ability to juggle multiple priorities and chase outstanding actions.
• Willingness to learn and adapt, including AI tools to streamline admin tasks.

Responsabilidades

• Add new apartments to Beds and keep listings up to date.
• Keep supplier information across Beds and CRM accurate.
• Create supplier contracts and file them digitally.
• Chase outstanding invoices and process supplier invoices on Xero.
• Manage Airbnb bookings and update Xero accordingly.
• Match invoices to bookings and ensure proper contracts.
• Chase teammates when issues arise.
• Input guest details on Beds and send arrival letters.
• Keep process documents updated and file on SharePoint.
• Assist with general office tasks and travel arrangements.

Conocimientos

Organisational skills

Attention to detail

Microsoft Office

Xero

CRM systems

SharePoint

Written communication

Multi-tasking

Team player

AI for admin load

Herramientas

Microsoft Office

Xero

CRM systems

SharePoint

Descripción del empleo

Foundation Partners in Twickenham is seeking an organised Supply & Finance Administrator to streamline supplier management, invoicing, bookings and guest communications. You’ll turn chaos into tidy records, chase outstanding items, and keep Beds, Xero and SharePoint in sync.

Based in our Twickenham office 3–4 days a week, you’ll work closely with teams to ensure smooth operations, accurate data, and proactive problem solving.