IVF Laboratory Admin & Quality Coordinator

Chelsea and Westminster Hospital NHS Foundation Trust; City of Westminster; On-site; GBP 21,000 - 28,000; Full time

Job summary

Chelsea and Westminster Hospital NHS Foundation Trust is seeking an IVF Laboratory Administrator to provide comprehensive administrative support to the IVF Laboratory and ensure accurate patient records and smooth day-to-day operations.

You will enter data into fertility databases, manage appointments and documents, assist with reporting and QA activities, and support regulatory compliance and governance. This is a busy role in a leading London trust.

Responsibilities

• Maintain accurate electronic and paper records for IVF, ICSI, IUI, FET, donor and fertility preservation treatments.
• Enter laboratory and clinical data onto specialist fertility databases and hospital information systems.
• Assist with appointment scheduling, correspondence, filing and document management.
• Prepare reports, statistics and performance data as required by the service.
• Manage laboratory worksheets, treatment records and patient documentation.
• Ensure all forms, consents and laboratory records are correctly filed and archived.
• Support the maintenance and review of Standard Operating Procedures (SOPs), policies and quality documents.
• Monitor document control systems and ensure the latest versions of documents are available to staff.
• Assist with data collection and reporting requirements for the Human Fertilisation and Embryology Authority (HFEA).
• Support clinical governance, audit and quality management activities.
• Maintain accurate records required for inspections and regulatory compliance.
• Monitor action logs, audits and training records as directed by the laboratory management team.

Job description

Chelsea and Westminster Hospital NHS Foundation Trust is seeking an IVF Laboratory Administrator to provide comprehensive administrative support to the IVF Laboratory and ensure accurate patient records and smooth day-to-day operations.

You will enter data into fertility databases, manage appointments and documents, assist with reporting and QA activities, and support regulatory compliance and governance. This is a busy role in a leading London trust.