IVF Lab Administration & Compliance Coordinator

Chelsea and Westminster Hospital NHS Foundation Trust; Greater London; Presencial; GBP 22.000 - 28.000; Jornada completa

Descripción de la vacante

Chelsea and Westminster Hospital NHS Foundation Trust is seeking an IVF Laboratory Administrator to provide comprehensive administrative support across IVF services, including accurate patient records and data entry into fertility databases and hospital systems.

You will coordinate documentation, support regulatory compliance with HFEA and SOPs, and assist with audits, governance and quality activities, helping the lab run smoothly on a day-to-day basis.

Formación

Responsabilidades

• Maintain accurate and up-to-date electronic and paper records for IVF, ICSI, IUI, FET, donor and fertility preservation treatments.
• Enter laboratory and clinical data onto specialist fertility databases and hospital information systems.
• Assist with appointment scheduling, correspondence, filing and document management.
• Prepare reports, statistics and performance data as required by the service.
• Manage laboratory worksheets, treatment records and patient documentation.
• Ensure all forms, consents and laboratory records are correctly filed and archived.
• Support the maintenance and review of Standard Operating Procedures (SOPs), policies and quality documents.
• Monitor document control systems and ensure the latest versions of documents are available to staff.
• Assist with data collection and reporting requirements for the Human Fertilisation and Embryology Authority (HFEA).
• Support clinical governance, audit and quality management activities.
• Maintain accurate records required for inspections and regulatory compliance.
• Monitor action logs, audits and training records as directed by the laboratory management team.
• Assist with monitoring invoices and purchase orders.
• Support ordering of laboratory consumables and office supplies.
• Maintain procurement records and liaise with suppliers when required.
• Act as a point of contact for laboratory-related administrative queries.
• Liaise with clinicians, embryologists, nurses, administrators and external organisations.
• Coordinate meetings, prepare agendas and record minutes where required.
• Support service projects, audits and departmental initiatives.

Descripción del empleo

Chelsea and Westminster Hospital NHS Foundation Trust is seeking an IVF Laboratory Administrator to provide comprehensive administrative support across IVF services, including accurate patient records and data entry into fertility databases and hospital systems.

You will coordinate documentation, support regulatory compliance with HFEA and SOPs, and assist with audits, governance and quality activities, helping the lab run smoothly on a day-to-day basis.