IT PMO Coordinator

Buro Happold Limited; Bath; Presencial; GBP 32.000 - 52.000; Jornada completa

Descripción de la vacante

Buro Happold is seeking a proactive PMO Co-ordinator to join the IT Global PMO Team in Bath. You will support planning, governance, and reporting for the IT portfolio, collaborating with Finance, HR and IT to drive data-driven decisions and continuous improvement.

You will manage dashboards, governance processes and stakeholder engagement, helping shape project management practice across a global engineering and advisory organisation.

Formación

• Experience in a PMO, project, programme or portfolio management environment.
• Strong reporting and analytical skills, including advanced Microsoft Excel.
• Excellent written and verbal communication skills.
• Strong stakeholder management and influencing skills.
• High attention to detail and commitment to data accuracy.
• Ability to work pro-actively, managing own workload.

Responsabilidades

• Support the IT PMO Manager in planning and tracking the IT Portfolio projects from Ideation through to Closure.
• Monitor project progress and elevate concerns where applicable.
• Coordinate central PMO governance meetings, preparing agendas, reports and dashboards to support prioritisation and decision-making.
• Record and distribute clear and accurate actions and decisions.
• Own and support key PMO processes, identifying improvements and efficiencies, driving best practice across the IT portfolio.
• Support project governance stage gate reviews and governance processes.
• Maintain resource and capacity plans and support project resource scheduling with the IT Teams.
• Production and consolidation of project reporting into portfolio level dashboards and executive level reports to support governance meetings and leadership requirements.
• Analyse project and portfolio performance data, identifying trends, risks and areas requiring management attention.
• Ensure project and portfolio data is accurate, complete and up to date.
• Engage with key stakeholders to gather reporting data, analyse and challenge where appropriate to drive high quality across all projects.
• Build strong relationships across all internal teams, including Finance, HR and IT.

Conocimientos

Reporting & analytics

Organisation & planning

Stakeholder management

Communication skills

Data analysis

Proactive workload management

Educación

Prince2, Agile, APM certifications

Herramientas

JIRA

Clarity

Planview

Smartsheets

Power BI

Descripción del empleo

At Buro Happold, we are driven by a commitment to creating a better future through engineering, design and advisory expertise. As part of our Global IT Team, you'll have the opportunity to play a key role in improving the systems, processes and technology that support our international business. We are looking for a proactive, organised and experienced PMO Co-ordinator to join our IT Global PMO Team. This is an exciting opportunity for someone who enjoys combining project management, systems and process improvement, and wants to help shape the future of project management within a collaborative global environment. We're looking for someone with strong project management and technical capability with a passion for systems and process improvement, and the confidence to work with stakeholders at all levels.

Key responsibilities

• Support the IT PMO Manager in planning and tracking the IT Portfolio projects from Ideation through to Closure.
• Monitor project progress and elevate concerns where applicable.
• Co-ordinate central PMO governance meetings, preparing agendas, reports and dashboard to support prioritisation and decision-making.
• Record and distribute clear and accurate actions and decisions.
• Own and support key PMO processes, identifying improvements and efficiencies, driving best practice across the IT portfolio.
• Support project governance stage gate reviews and governance processes.
• Maintain resource and capacity plans and support project resource scheduling together with the IT Teams.
• Production and consolidation of project reporting into portfolio level dashboards and executive level reports to support governance meetings and leadership requirements.
• Analyse project and portfolio performance data, identifying trends, risks and areas requiring management attention.
• Ensure project and portfolio data is accurate, complete and up to date.
• Engage with key stakeholders to gather reporting data, analyse and challenge where appropriate to drive high quality across all projects.
• Build strong relationships across all internal teams, including Finance, HR and IT.

Essential

• Experience working within a PMO, project, programme or portfolio management environment.
• Strong reporting and analytical skills, including advanced Microsoft Excel
• Strong organisational and planning skills
• Experience creating dashboards and management information
• Knowledge and understanding of project delivery methodologies and governance
• Ability to analyse and interpret complex data sets
• Excellent written and verbal commcation skills
• Strong stakeholder management and influencing skills
• High attention to detail and commitment to data accuracy
• Ability to work pro-actively, managing own workload

Desirable

• Experience working with core PMO tools, JIRA, Clarity, Planview or Smartsheets
• Experience with reporting tools, such as PowerBI or other BI report tooling
• Prince2, Agile, APM qualifications

A place for everyone

Buro Happold values an individual's flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.

Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other's differences is key, we want employees to feel they don't have to mask elements of their identity to thrive. We are working to change the lack of representation of marginalised groups in the built environment. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.