IT Finance & Operations Analyst

Monks; Greater London; Hybrid; GBP 50,000 - 75,000; Full time

Job summary

Monks in London seeks an analytically minded IT Finance Analyst to manage operational budgets, IT spend allocations, and daily financial administration within the Technology department. You will act as the bridge between IT and Corporate Finance, handling multi-entity data and coordinating with the Netherlands-based IT Buyer.

You will oversee PO administration, vendor Invoices, and rolling forecasts while using NetSuite to support budget management.

Qualifications

• Experience in financial administration, bookkeeping, or project-tracking with multi-entity data.
• Forecasting and spend management across rolling forecasts and budgets.
• Experience managing corporate credit card workflows and PO processing.
• Ability to coordinate with international stakeholders on purchasing and cost allocation.
• Advanced Excel skills for data structuring, auditing, and cost matrix formatting.
• Familiarity with BI tools like Power BI or Tableau for dashboards.
• Practical NetSuite literacy for ledgers, PO approvals, and data extraction.

Responsibilities

• Oversee monthly multi-entity IT cost allocation across 30+ entities.
• Coordinate purchases and monthly cost allocation with Netherlands-based IT Buyer.
• Gatekeeper for IT corporate credit cards; verify receipts and map expenses to entities.
• Draft and raise IT Purchase Orders through approval chains.
• Audit incoming supplier bills and resolve payment anomalies before posting to the ledger.
• Maintain IT baseline budget and update rolling expenditure forecasts; deliver variance reports.
• Use NetSuite to review transactions, track POs, and audit intercompany ledgers.

Skills

Data management

Forecasting

Cross-border collaboration

NetSuite

Excel (Pivot, VLOOKUP)

BI tools

Vendor management

PO workflows

Tools

NetSuite

Excel

Power BI

Job description

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website ( monks.com/careers ).

About the Role

We are seeking an analytically minded IT Finance Analyst to join our London Monks office. You will manage the operational budgets, spend allocations, and day-to-day financial administration within our Technology department. Reporting directly to the Head of IT, you will act as the operational bridge between IT and central Corporate Finance.

A core focus of this role is managing multi-entity accounting data: you will oversee the monthly collection, checking, and precise allocation of IT spend and corporate credit card usage across 30+ entities under the parent company. The ideal candidate has strong numeric capabilities, a background in tracking rolling forecasts, and the communication skills required to manage incoming technology vendor invoicing and raise clean Purchase Orders (POs). Literacy in NetSuite is highly desirable to streamline these multi-entity tracking processes.

Responsibilities:

• Multi-Entity Spend Allocation: Oversee the monthly process of checking, splitting, and allocating group-wide IT costs and shared technology services accurately across 30+ corporate entities.
• IT Buyer Collaboration: Work closely with the IT Buyer based in the Netherlands to coordinate purchases and the allocation of monthly costs, ensuring consistency between procurement activity and IT budget tracking.
• Credit Card Reconciliations: Act as the main gatekeeper for IT corporate credit cards; check and cross-reference monthly spending, capture receipts, and ensure precise expense mapping back to the correct entities and internal cost codes.
• PO Administration: Own the end-to-end process of drafting and raising IT Purchase Orders (POs), routing them through internally established approval chains while ensuring they map back cleanly to agreed IT budget metrics.
• Vendor Checking & Processing: Regularly audit and check incoming technology supplier bills and statements against delivered services, resolving payment anomalies before they are passed to the finance ledger.
• Forecasting & Budget Controls: Keep track of the IT baseline budget by continuously updating rolling expenditure forecasts and delivering variance reports directly to the Head of IT.
• NetSuite Support: Utilize NetSuite to review transactional listings, track purchase orders, audit intercompany ledgers, and extract reporting arrays to support budget management.

About You

The essentials:

• Data Management & Numerical Skill: Proven experience in a financial administration, bookkeeping, or project-tracking role dealing with complex datasets or multi-entity cost cross-charging. - Forecast & Spend Management: Strong competence in monitoring expenditures against static budgets, adjusting rolling forecasts, and reporting financial variance over time.
• Administrative Transactional Control: Background cleanly managing corporate credit card workflows, processing POs, and performing verification checks on vendor invoices.
• Cross-Border Collaboration: Comfortable coordinating with international stakeholders (e.g., the Netherlands-based IT Buyer) on purchasing and cost allocation matters.
• Advanced Spreadsheet Proficiency: Proficient using Excel formulas (e.g., Pivot Tables, SUMIFS, VLOOKUPs) to structure, audit, and cleanly format cost matrices.
• Systems Familiarity (NetSuite): Practical user literacy in NetSuite (such as searching ledgers, checking PO approvals, or generating data dumps) is highly preferred.
• Business Intelligence & Analytics (Beneficial): Experience with BI/analytics tools (e.g., Power BI, Tableau, or similar) is beneficial, supporting the ability to build reporting dashboards and derive insights from multi-entity cost data.
• Clear Communication: Ability to communicate financial data and budget timelines smoothly to the Head of IT, central accounting teams, and external suppliers.

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants from all backgrounds who are excited to contribute to our mission.

#LI-RE1 #LI-Hybrid

About Monks

Monks is the global, digital-first, data-driven, unitary operating brand of S4 Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global Marketing and Technology Services to redefine how brands interact with the world. Through Monks.Flow, its flagship AI ecosystem for marketing orchestration, Monks transforms marketing into a growth engine, collapsing timelines and connecting brands to culture in real time. By deploying bespoke intelligent agents across disciplines and delivering culturally relevant, high-impact creative and digital solutions, Monks solves key critical business challenges across the entire brand enterprise to help brands sustain long-term impact.

Monks was named a Contender in The Forrester Wave™: Global Marketing Services, ranks among Cannes Lions' Top 10 Creative Companies (2022-25) and remains the only partner featured in AdExchanger’s Programmatic Power Players list every year (2020-24). Named Adweek’s first AI Agency of the Year (2023) and The One Show’s inaugural AI Pioneer Organization, Monks was also awarded Business Intelligence Group’s 2025 Excellence in Artificial Intelligence Award in both the Organizational and AI Product categories. As a trusted partner to cutting-edge innovators in tech, Monks earned titles such as Optimizely Experimentation Partner of the Year (2025), runner-up for the Adobe Firefly Partner Award (2024), and Workato’s AI Visionary Customer Impact Award (2024). Additionally, Monks achieved a record-breaking number of FWAs and continues to hold the most of any partner.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

Interested?

At Monks, we are committed to protecting your personal information. As part of our recruitment process, we collect and process personal data to evaluate your application and communicate with you. To understand how we handle your information, including the types of data we collect, how we use it, and your rights, please read our Monks Candidate Privacy Notice . We encourage you to review this notice to ensure you are fully informed about how your data will be managed during your application process.

Monks does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.