IP Portfolio Administrator (Hybrid)

Oxford Nanopore Technologies; Oxford; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

Oxford Nanopore Technologies in Oxford is seeking an IP Administrator to support the global patent portfolio administration and prosecution activities. Reporting to the Senior IP Formalities Manager, you will help maintain IP records, processes, and systems to high standards and work with patent attorneys, inventors, and external counsel.

The role suits someone with IP administration or legal operations experience, strong organisational skills, and proficiency in MS Office.

Qualifications

• Experience in patent administration, patent formalities, intellectual property, or a related administrative role.
• Excellent organisational skills with strong attention to detail.
• Experience working with databases, records management systems, or docketing platforms.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong written and verbal communication skills.

Responsibilities

• Process and track invoices from external patent counsel, annuity providers, and other IP service providers.
• Support budget tracking, spend reporting, invoice reconciliation, and payment processing.
• Assist with onboarding new external counsel and IP vendors.
• Maintain and update the company's IP docketing system and patent databases.
• Enter, review, and verify patent application, prosecution, maintenance, and portfolio data.
• Monitor deadlines and support the tracking of patent filings, office action responses, renewals, annuities, and other portfolio activities.
• Ensure patent records, correspondence, and documentation remain accurate and up to date.
• Prepare and maintain electronic patent files and support portfolio reporting activities.
• Coordinate communications between internal stakeholders and external patent counsel worldwide.
• Support patent filing and prosecution activities across multiple jurisdictions.
• Facilitate the execution and processing of formal documents including assignments, powers of attorney, declarations, and inventor documentation.

Skills

Patent administration

Organisational skills

Attention to detail

Document management

MS Office suite

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

Job description

Oxford Nanopore Technologies in Oxford is seeking an IP Administrator to support the global patent portfolio administration and prosecution activities. Reporting to the Senior IP Formalities Manager, you will help maintain IP records, processes, and systems to high standards and work with patent attorneys, inventors, and external counsel.

The role suits someone with IP administration or legal operations experience, strong organisational skills, and proficiency in MS Office.