IP Administrator / Docketing Clerk

Ryder Reid; City Of London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

Ryder Reid is seeking a Docketing Clerk in Central London to support IP deadlines within a global law firm environment. The role combines office-based work with a flexible hybrid arrangement (4 days in office, 1 from home) and offers a salary up to £45,000 DOE.

The ideal candidate will manage patent and trademark communications, log new matters, and keep attorneys informed of upcoming actions, delivering accurate docket updates in a structured workflow.

Qualifications

• Experience in docketing, patent or trademark administration in a law firm or IP practice.
• Strong attention to detail with ability to manage multiple deadlines.
• Proactive, organised and able to follow structured procedures.
• Collaborative team player with good communication.

Responsibilities

• Review patent, trademark and court-related communications and record in the docketing system.
• Log new and incoming matters, ensuring information is entered correctly into the database.
• Monitor the team inbox and direct communications to the right contacts.
• Keep attorneys and support teams updated on upcoming deadlines and required actions.
• Support general administrative tasks.

Skills

Docketing

IP administration

Attention to detail

Organised

Team player

Job description

Docketing Clerk | International Law Firm | £40k-£45k

Are you an experienced Docketing Clerk, IP Administrator, or legal support professional looking for your next step? This role offers a fantastic opportunity to join a respected international law firm with a strong reputation in IP law.

We're working with a globally recognised firm seeking an organised, detail-focused Docketing Clerk to support the smooth running of their patent and trademark deadlines. If you enjoy structured work, problem-solving, and operating within a process-driven environment, this position could be an excellent fit.

Working hours: 9am-5pm
Hybrid working: 4 days in the office, 1 from home
Location: Central London
Salary: up to £45,000 DOE

Your impact:

In this role, you'll help ensure all critical filing deadlines and updates are managed seamlessly. You'll review incoming correspondence, update the firm's docketing system, flag any inconsistencies, and keep attorneys informed of upcoming actions. Your ability to stay organised and maintain accuracy will be essential in supporting the firm's IP processes.

Key responsibilities include:

• Reviewing patent, trademark and court-related communications, and recording in the firm's docketing system
• Logging new and incoming matters, ensuring all information is entered correctly and completely into the database
• Monitoring the team inbox and directing communications to the right contacts
• Keeping attorneys and support teams updated on upcoming deadlines and required actions
• Supporting general administrative tasks

What we're looking for:

• Previous experience in docketing, patent or trademark administration, IP support, or a similar deadline-driven role within a law firm or specialist IP practice
• A solid understanding of intellectual property processes, including patents and/or trademarks
• Strong attention to detail and the ability to manage multiple tasks efficiently
• Someone who is proactive, organised, and comfortable following structured procedures
• Confidence using technology and interest in data-entry
• A collaborative team player who builds positive working relationships

This is an excellent opportunity to join a respected international law firm and gain valuable experience within a specialist IP function.

Due to the high volume of applications, we are not able to respond to all enquiries. If you have not received a response within 72 hours, please assume you have not been shortlisted at this stage, however thank you for taking the time to apply.