IP Administrator – 12 month Fixed Term Contract

Sacco Mann; Cambridge; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

IP Careers in Cambridge is seeking a diligent IP admin professional on a 12-month fixed-term contract. You will support a busy team by maintaining case records, meeting deadlines, and ensuring clients receive a responsive service.

Experience in the IP space is preferred; CIPA qualification is an advantage but not essential. Proficiency with MS Office/Outlook and record management systems is expected, with a proactive, organised approach and ability to work both independently and as part of a

Qualifications

• Experience in the intellectual property space.
• CIPA qualification is advantageous but not essential.
• IT savvy; confident using Microsoft Office and Outlook; strong written and verbal communication.
• Familiar with electronic document/case management systems.

Responsibilities

• Managing incoming correspondence and ensuring case information is updated on firm systems.
• Preparing and issuing documents to clients and third parties.
• Maintaining electronic files and ensuring correct storage of documentation.
• Tracking important deadlines, reminders and outstanding actions.
• Communicating with clients, overseas representatives and external contacts to obtain information and resolve queries.
• Supporting the processing of fees and associated charges.
• Carrying out searches of relevant external databases and information sources.
• Assisting with creation and maintenance of new IP matters.
• Supporting filing and prosecution of IP applications, liaising with overseas attorneys as needed.
• Ensuring post-filing requirements are completed and documentation obtained and processed.
• Working within established quality, compliance and procedural requirements.

Skills

Organised

Attention to detail

Time management

Proactive

Independent

Team player

Resilience

IP knowledge

Education

CIPA qualification (advantageous)

Tools

Microsoft Office

Outlook

Case management systems

Document management systems

Job description

This is a great opportunity to join a highly regarded specialist IP practice in Cambridge on a 12-month fixed-term contract, supporting a busy team with the administration and progression of patent matters.

Working alongside experienced IP professionals, you’ll play an important role in ensuring cases are accurately maintained, deadlines are met and clients receive a responsive and efficient service.

The Role

Your responsibilities will include:

• Managing incoming correspondence and ensuring case information is accurately updated on the firm’s systems.
• Preparing and issuing documents to clients and relevant third parties.
• Maintaining electronic files and ensuring documentation is stored correctly.
• Keeping track of important deadlines, reminders and outstanding actions.
• Communicating with clients, overseas representatives and other external contacts to obtain information and resolve queries.
• Supporting the processing of fees and associated charges.
• Carrying out searches of relevant external databases and information sources.
• Assisting with the creation and maintenance of new IP matters.
• Supporting the filing and prosecution of intellectual property applications, including liaising with overseas attorneys where required.
• Ensuring post-filing requirements are completed and relevant documentation is obtained and processed.
• Working within established quality, compliance and procedural requirements.

About You

You’ll have previous experience working within the intellectual property space. Whilst the CIPA qualification would be advantageous this is not an essential requirement.

IT savvy, you’ll be confident using Microsoft Office and Outlook, possess excellent written and verbal communication skills and be comfortable working with electronic document/ case management systems.

You’ll also bring:

• A highly organised and structured approach.
• Excellent attention to detail and accuracy.
• The ability to manage competing priorities and meet deadlines.
• A proactive attitude and willingness to take ownership of your work.
• Confidence working independently while also contributing effectively to a wider team.
• The resilience to perform well in a busy, deadline-driven environment.

The Opportunity

You’ll be joining an established intellectual property firm with a substantial national presence and specialist expertise across a broad range of technical disciplines. The firm has offices across the UK, including Cambridge, and offers the opportunity to build on your experience within the IP sector.