IP Admin Specialist – 12-Month Contract (Cambridge)

IP Careers; Cambridge; Hybrid; GBP 23,000 - 32,000; Full time

Job summary

IP Careers in Cambridge is seeking a diligent IP admin professional on a 12-month fixed-term contract. You will support a busy team by maintaining case records, meeting deadlines, and ensuring clients receive a responsive service.

Experience in the IP space is preferred; CIPA qualification is an advantage but not essential. Proficiency with MS Office/Outlook and record management systems is expected, with a proactive, organised approach and ability to work both independently and as part of a

Qualifications

• Experience in the intellectual property space.
• CIPA qualification is advantageous but not essential.
• IT savvy; confident using Microsoft Office and Outlook; strong written and verbal communication.
• Familiar with electronic document/case management systems.

Responsibilities

• Managing incoming correspondence and ensuring case information is updated on firm systems.
• Preparing and issuing documents to clients and third parties.
• Maintaining electronic files and ensuring correct storage of documentation.
• Tracking important deadlines, reminders and outstanding actions.
• Communicating with clients, overseas representatives and external contacts to obtain information and resolve queries.
• Supporting the processing of fees and associated charges.
• Carrying out searches of relevant external databases and information sources.
• Assisting with creation and maintenance of new IP matters.
• Supporting filing and prosecution of IP applications, liaising with overseas attorneys as needed.
• Ensuring post-filing requirements are completed and documentation obtained and processed.
• Working within established quality, compliance and procedural requirements.

Skills

Organised

Attention to detail

Time management

Proactive

Independent

Team player

Resilience

IP knowledge

Education

CIPA qualification (advantageous)

Tools

Microsoft Office

Outlook

Case management systems

Document management systems

Job description

IP Careers in Cambridge is seeking a diligent IP admin professional on a 12-month fixed-term contract. You will support a busy team by maintaining case records, meeting deadlines, and ensuring clients receive a responsive service.

Experience in the IP space is preferred; CIPA qualification is an advantage but not essential. Proficiency with MS Office/Outlook and record management systems is expected, with a proactive, organised approach and ability to work both independently and as part of a