IP Paralegal Administrator

Caselton Clark; West Lancashire; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Hybrid work up to 2 days WFH

25 days annual leave

Company pension

Job summary

Caselton Clark invites applications for an IP Paralegal / Administrator role based in West Lancashire, hybrid with up to 2 days WFH. You will join the Group Intellectual Property team supporting filings, prosecutions, and docketing across trademarks, designs, and patents for a global manufacturing leader.

The role emphasizes meticulous administration, attention to detail, and collaboration with IP attorneys. The package includes a discretionary bonus, pension, and flexible working.

Qualifications

• Hands-on IP administration experience or aptitude to learn patent, design and trademark administration.
• CIPA Patent Administrator Qualification desirable; support to attain provided.
• Meticulous attention to detail and strong customer-focused service skills.

Responsibilities

• Prepare execution of Powers of Attorney, assignments, notarisations, and legalisations.
• Process UKIPO / EPO / UPC filings and coordinate foreign attorney networks.
• Assist filing and prosecution of trademarks and industrial designs.
• Maintain IP database, process renewal fees, log patent office communications.
• Handle patent office fees, invoices, and manage agreement databases.
• Collaborate with IP attorneys to optimise workflows.

Skills

IP administration

Attention to detail

Proactive attitude

Collaborative mindset

Customer-focused service

Education

CIPA Patent Administrator Qualification

Tools

IP docketing software

Job description

Role: IP Paralegal / Administrator

Location: West Lancashire, UK (Hybrid: up to 2 days WFH)

The Opportunity

Are you an organised and detail-oriented Intellectual Property professional looking for your next career step within an industry-leading global corporate setting? We are recruiting for a market leader in advanced global manufacturing to join their dedicated Group Intellectual Property team.

About the Company

Our client is a global leader in high-performance manufacturing across architectural, automotive, and creative technology sectors. Known for their commitment to safety, innovation, and an ethical company culture, they offer an inclusive work environment where employees are given equal opportunities to grow and contribute to their full potential.

Key Responsibilities

• IP Formalities & Filings: Prepare and arrange execution of official legal documents (Powers of Attorney, Assignments, Notarisations, Legalisations).
• Foreign & Domestic Prosecution: Prepare official forms for UKIPO / EPO / UPC filings, instruct foreign attorney networks, and coordinate EP validations.
• Trademarks & Designs: Assist with the filing, registration, and ongoing prosecution of trademarks and industrial designs.
• Database & Docketing Management: Maintain and update the IP database, process renewal fee records, and log incoming patent office communications.
• Invoicing & Financial Support: Attend to patent office fees, process external counsel invoices, and manage agreement databases.
• Process Optimisation: Work alongside IP attorneys to review procedures and continually refine operational workflows.

Who We Are Looking For

• Experience / Knowledge: Hands-on experience in IP administration or a strong willingness/aptitude to rapidly acquire comprehensive knowledge across patent, design, and trademark administration.
• Qualifications: CIPA Patent Administrator Qualification is highly desirable (support to attain the qualification will be provided for the right candidate).
• Skillset: Meticulous attention to detail, proactive attitude, strong collaborative mindset, and excellent customer-focused service skills.

What’s on Offer?

• Salary: Competitive salary
• Bonus Scheme: Discretionary company bonus (up to 10%).
• Hybrid & Flexible Working: Up to 2 days work-from-home per week + flexible working hours scheme.
• Holiday: 25 days annual leave + bank holidays (increases with service).
• Pension: Defined contribution scheme with employer contribution up to 8%.
• On-site Perks: Free parking, canteen, on-site fitness events/activities, and Cycle to Work scheme.