Invoice Processing Coordinator - 3 Month Fixed Term Contract

Sustainable Energy First; Preston; Hybrid; GBP 23,000 - 28,000; Full time

Benefits offered by this job

Hybrid working

Gym contribution

Private medical insurance

Long service awards

Birthday leave

Job summary

Sustainable EnergyFirst is seeking an Invoice Processing Coordinator to turn complex invoice data into insights that drive value and revenue opportunities. You’ll support client outcomes and work with Validation and Financial Reporting Analysts to uphold the highest data quality.

Based in the UK with hybrid working options, the role emphasizes accuracy, timely processing, and proactive problem solving to keep payments on track and clients satisfied.

Qualifications

• Attention to detail and data accuracy are essential.
• Experience with invoice data and small team collaboration is preferred.
• Proactive problem solving and timely delivery are expected.

Responsibilities

• Own the data: ensure invoice details are accurate, complete, and audit-ready.
• Process invoice data manually and electronically with accuracy and pace.
• Source original/credit invoices from supplier portals and resolve issues.
• Collaborate with Validation and Financial Reporting Analysts to maintain data quality.
• Engage with suppliers to troubleshoot invoice and data challenges.
• Identify and resolve data entry issues to improve processing efficiency.

Skills

Problem solving

Detail oriented

Excel

Data entry

Communication

Organization

Time management

Team player

Tools

Excel

Job description

Our purpose

Inspiring and empowering our people to create a positive difference for themselves, our clients and the planet.

Sustainable EnergyFirstis an energy and sustainability consultancy, founded to solve energy management problems in very large, complex commercial estates.

This remains the core of our business driven by a commitment to sustainability and the goal of reducing our clients’ carbon footprint.

The Role in a Nutshell

As an Invoice Processing Coordinator at Sustainable Energy First, you’ll be at the heart of turning complex invoice data into powerful insights that drive value and helps identify opportunities for additional revenue, supporting exceptional client outcomes, your work will directly contribute to the success of both our business and our customers.

Collaborating closely with Validation and Financial Reporting Analysts, you’ll play a key role in upholding the highest standards of data accuracy and quality. Your attention to detail and commitment to excellence will enhance data integrity, improve operational efficiency, and help ensure we consistently exceed client expectations while achieving our strategic objectives.

Key Responsibilities

Own the Data

• Take charge of invoice data, ensuring every detail is accurate, complete, and audit-ready
• Process invoice data efficiently, both manually and electronically, with precision and pace
• Thrive in a fast-moving environment, consistently delivering to tight deadlines

Keep Things Moving

• Source original and credit invoices from supplier portals, ensuring nothing slips through the net
• Partner with suppliers to resolve billing issues and standardise invoice formats for seamless processing

Collaborate to Deliver Excellence

• Work hand-in-hand with Validation and Financial Reporting Analysts to maintain exceptional data quality
• Build strong relationships with Analysts and Strategic Account Managers to quickly resolve data issues and minimise delays
• Engage directly with suppliers to troubleshoot and resolve invoice and electronic data challenges

Solve Problems, Add Value

• Proactively identify and resolve data entry issues, keeping workflows smooth and efficient
• Tackle challenges head-on to prevent delays and improve overall processing performance

Make a Real Impact

• Play a key role in improving the efficiency and effectiveness of our data processes
• Your work will help uncover opportunities for additional revenue and cost savings, directly benefiting our clients and the business

About You

You’re someone who thrives in a fast-paced, detail-driven environment and takes pride in delivering high-quality work that makes a real difference.

• A natural problem solver – you adapt quickly, think on your feet, and resolve issues with confidence and pace
• Detail-obsessed – you spot discrepancies others might miss and ensure data accuracy is second to none
• Tech-savvy – comfortable using IT systems, with Excel skills as a valuable bonus
• Highly accurate – your precision in data entry helps prevent errors, supports timely payments, and unlocks revenue opportunities
• A strong communicator – you build great relationships with suppliers and colleagues to keep everything running smoothly
• Exceptionally organised – you juggle multiple tasks and priorities with ease and efficiency
• Deadline-driven – you manage your time effectively, delivering high-quality work even under pressure
• Accountable and reliable – you take ownership of your work and follow through on commitments
• A team player – you collaborate effortlessly, valuing different perspectives and contributing to a positive team culture
• Always improving – you’re committed to continuous learning and pushing yourself to exceed expectations

Salary: £25,353.25

Holidays: 25 days + bank holidays + your birthday off, increasing to 30 days on length of service

Hybrid working (at least 2 days per week working from our Fulwood, Preston office)

Flexible working - including the ability to bank up to to 5 extra days off per year

Gym contribution

Long service awards

Private Medical Insurance

Enhanced paternity/non-pregnant colleague and maternity/pregnant colleague leave

Simply Health scheme

EV Scheme

Inclusion and Belonging

We believe that diversity is more than a commitment, it’s at the heart of who we are. We aim to create an environment where everyone feels respected, valued, and empowered to bring their whole selves to work.

We celebrate different perspectives, backgrounds, and experiences because we know they make us stronger, bolder and more imaginative, which link to our core values. By fostering a culture of belonging, we aim to provide a workplace where every voice is heard, and every individual can thrive.

Our culture has been set up to bring the best out of our people. If we sound like the kind of business where you’re ready to take the next step, then we look forward to hearing from you!