Invoice Analyst (UK)

HCN UK Management Services Ltd; Greater London; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Annual Bonus

PTO & Holidays

Employee Stock Purchase Program

401(k) & Profit Sharing

Student Debt Assistance

Tuition Assistance

Medical/Dental/Vision options

Job summary

Welltower Inc. in London is seeking an Invoice Analyst to manage the full accounts payable cycle, code invoices, and ensure compliance with UK invoicing standards. You will work with project owners to resolve discrepancies and prepare reclassifications to align coding with budgets.

Familiarity with Payscan/Yardi, P-card reconciliation, and construction invoicing is preferred. Strong Excel/Office skills and meticulous attention to detail are essential in our fast-paced environment.

Qualifications

• Bachelor's degree and 1–2 years' experience in AP/Accounting.
• Familiar with UK invoicing regulations and financial compliance.
• Strong Excel, Word and PowerPoint skills.
• Experience with Payscan/Yardi and P-card reconciliation preferred.

Responsibilities

• Manage full accounts payable cycle from invoice receipt to payment.
• Code invoices, match contracts/change orders/POs, obtain approvals.
• Ensure 48-hour invoice review; resolve discrepancies with project owners.
• Interpret contracts to resolve claims and reissue payments as needed.
• Support audits by gathering documents and maintaining records.

Skills

Excel

Word

PowerPoint

UK invoicing regulations

Payscan

Yardi

P-card reconciliation

Attention to detail

Analytical skills

Education

Bachelor's degree

Tools

Yardi

Payscan

Job description

London England UK2
Wogan House, 99 Great Portland St
4th Floor
London, UK W1W7NY, GBR

London England UK2
Wogan House, 99 Great Portland St
4th Floor
London, UK W1W7NY, GBR

Invoice Analyst reviews, codes invoices, and collects all required documents relating to construction projects for Capital Projects. Responsible for verifying adherence to policy related to new vendor set up and insurance compliance. Analyze invoice discrepancies, work with Project Owner to prepare reclass to ensure all projects are coded to the correct job and budget. Verifies all necessary approvals have been obtained and ensures that standard company procedures are followed. Familiar with standard concepts, practices, and procedures within the accounting field. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complex tasks. A certain degree of creativity and latitude is required.

KEY RESPONSIBILITIES

• Manage the full accounts payable cycle from receipt of invoices to payment, including coding invoices, matching contracts/ change orders/ purchase orders, obtaining approval, and verifying budget.
• Manage Payscan workflows and ensure accurate coding and obtain required lien waivers and required documents from vendors.
• Ensure invoices are being reviewed within 48 hours of being on the Invoice Analyst steps.
• Interpret contract provisions to help resolve claims including voiding invoices/payments, and reissuing payments to vendors.
• Analyze contract/purchase order billing discrepancies, create datasheets to pinpoint issues, and devise/implement solutions.
• Verify project signoffs from all parties, update records, initiate documentation, and follow up on requests for approval of work not previously covered in the contract; process and obtain approval of contract change orders.
• Monitor compliance with contract requirements and ensure all conditions are satisfied before approval of the final invoice.
• Receive, research and resolve various routine internal and external inquiries concerning payment/ budget status, including communicating the resolution of discrepancies to the appropriate party.
• Prepare payable expense reclassifications and check requests for Capital Projects.
• Responsible for quarterly purchase order close-out for Capital Projects.
• Responsible for new vendor set up, understanding and assisting in optimizing the adoption rate of the VendorCafé Invoice Submission Program.
• Manage vendor relations and build effective partnerships.
• Assist team with gathering support for all audits, including pulling documentation.
• Perform other projects as required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

TRAVEL

No travel is expected for this role.

MINIMUM REQUIREMENTS

• Bachelor's degree and at least 1-2 years of experience in the field or in Account Payables and/or Accounting.

Familiarity with UK invoicing regulations and financial compliance standards to ensure accurate invoice processing, documentation, and adherence to company policies.

• Yardi/Payscan experience preferred.
• P-card reconciliation experience preferred.
• Knowledge of lien waivers preferred.
• Construction industry experience preferred.
• Extensive knowledge of Microsoft Excel, Word and PowerPoint.
• Good judgement, effective and clear communication, detail-oriented, accuracy, analytical skills, initiative, ability to take direction well, work effectively in a team environment, interface with all levels of personnel, adapt to changing priorities, and enjoys a fast-paced environment.

Employment is contingent upon the successful completion of a background check, drug screening, and verification of employment, education, and other credentials relevant to the position.

WHAT WE OFFER

• Competitive Base Salary + Annual Bonus
• Generous Paid Time Off and Holidays
• Employee Stock Purchase Program – purchase shares at a 15% discount
• Employer-matching 401(k) Program + Profit Sharing Program
• Student Debt Program – we’ll contribute up to $10,000 towards your student loans!
• Tuition Assistance Program
• Comprehensive and progressive Medical/Dental/Vision options

Welltower® Inc. (NYSE: WELL) an S&P 500 company, is the world’s preeminent residential wellness and healthcare infrastructure company. Our portfolio of 1,500+ Seniors and Wellness Housing communities is positioned at the intersection of housing, healthcare, and hospitality, creating vibrant communities for mature renters and older adults inthe United States,United Kingdom, andCanada. We also seek to support physicians in our Outpatient Medical buildings with the critical infrastructure needed to deliver quality care.

Our real estate portfolio is unmatched, located in highly attractive micro-markets with stunning built environments.Yet, we are an unusual real estate organization as we view ourselves as a product company in a real estate wrapper driven by relationships and unconventional culture.

Through our disciplined approach to capital allocation powered by our data science platform and superior operating results driven by the Welltower Business System, we aspire to deliver long-term compounding of per share growth and returns for our existing investors – ourNorth Star.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet