Investment Administrator - Reconciliations

Arbuthnot Latham; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Investment Administrator to provide exceptional support to the Investment Management Team. This role involves daily reconciliations, client money calculations, and collaboration with various departments, ensuring compliance with regulatory standards. The ideal candidate will have strong Excel skills, a background in securities administration, and a commitment to delivering excellent service. Join a dynamic team where your contributions will directly impact client satisfaction and operational efficiency. If you thrive in a fast-paced environment and enjoy problem-solving, this is the perfect opportunity for you.

Benefits

Competitive salary

Pension

Holiday allowance

BUPA Health cover

4x Life Assurance

Discretionary bonus

Market leading maternity/paternity policies

Market leading menopause policies

Qualifications

• Experience in Excel is essential; knowledge of AutoRek is a plus.
• Degree level education preferred; IOC certification is desirable.

Responsibilities

• Perform daily bank and internal ledger reconciliations across multiple currencies.
• Support the Investment Management Team and communicate effectively with team members.

Skills

Excel

AutoRek reconciliation platform

Communication Skills

Team working

Problem solving

Education

Degree level education

IOC certification

Tools

Investment Management Systems

Crest

EMX

Reconciliation systems

Tercero

Job description

Investment Administrator - Reconciliations

Arbuthnot Latham has been associated with banking since 1833. We combine private and commercial banking, wealth planning and investment management. We believe in traditional relationship and service-led banking powered by modern technology.

To provide excellent administrative support to the Investment Management Team with the client at the heart of the service. The Operations team work closely with the Investment Management team as well as interfacing with all other areas of the bank and third-party providers. The operations team deal with all issues arising prior to trade placement and execution through to Trade Settlement, Reconciliation, Dividends and Corporate action processing as well as opening and closing client accounts and providing our clients with valuation reporting, answering queries and production of tax reporting.

To place the interests of customers at the centre of all activities, act in a way that is consistent with achieving good outcomes for consumers and to comply with the FCA and PRA's Conduct Rules.

Job Description

Key Responsibilities:

• Daily bank reconciliations across multiple currencies
• Internal ledger reconciliations
• Preparation and review of Daily Client Money Calculation
• Monthly Fund Manager, Safe and external custodian reconciliations
• Daily Crest, Caceis & RBC stock reconciliations
• A good understanding of the risk culture in the team, work with the team manager to ensure procedures are updated when required and are fit for purpose (to internal & regulatory standards), and controls are suitable and effective.
• Ad-hoc reconciliations in support of other teams
• To support and communicate with team members prioritizing work flow and helping with complex queries in all areas.

These roles incorporate many tasks that would be performed by specialist teams within larger firms. As part of a small firm, staff can expect their role to continuously evolve and to include tasks "beyond the job specification”. Though roles are specific on a daily basis, a general knowledge and understanding of each element of the operational area is expected as staff will learn to cover different functions within the team. The position is likely to involve interacting with every area of the firm from time to time and you will work with senior managers on occasion.

Key Interfaces:

• The individuals are expected to work closely with all areas of the bank as well as intermediaries and third parties.

Person Specification

Knowledge / Experience/Skills:

• Experience using Excel and adapting manual processes is essential
• Previous experience of the AutoRek reconciliation platform is advantageous
• Ideally be educated to degree level and be studying for, or already have, the IOC. Relevant reconciliations experience is desirable.
• Broad experience of UK securities administration (both core processing and associated tasks), gained operationally within an Investment Bank or another Wealth management company.
• Experience and knowledge of the characteristics of different asset types (Bonds, Equities and Unit Trusts / OEICS) Hedge funds and how they are processed coupled with market specific knowledge.
• A high standard of Compliance and regulatory knowledge, covering AML, Best Execution policy, CASS and TCF.
• Knowledge and experience of servicing private client business and understanding the requirements and expectations of the HNW market.
• Team working- it is essential that all staff members have a strong team player focus.

Skills

• Good system skills with experience of Microsoft office, (the ability to write macros is advantageous but not essential).
• Previous experience with Investment Management Systems and interfaces such as Crest, EMX, Reconciliation systems or Tercero.

Communication Skills

• The role requires a high level of attention to detail.
• Excellent communication skills both written and verbal with clients, providers and senior management coupled with a high level of confidentiality, diplomacy and discretion.
• Ability to communicate both verbally and written with clients, providers and senior management.
• Problem solving and judgment
• Client focused
• Communication and confidence
• Working proactively

About Us

Life, Work and Benefits

Arbuthnot Latham is committed to equal-opportunities for all staff and candidates. We embrace inclusion & diversity and understand why they are critical for the success of our business and people.

• Competitive salary, pension & holiday allowance
• BUPA Health cover
• 4x Life Assurance
• Discretionary bonus
• Market leading maternity/paternity and menopause policies

Data Privacy and Reasonable adjustments

We take keeping your data security seriously. For more detail on how we may keep your data please refer to our Privacy Notice.

Reasonable adjustments: Please let us know of any adjustments or arrangements that you may need to help you apply to this role or that will help you during the recruitment process. If you wish to discuss any particular requirements or concerns you have because of a disability or medical condition please contact us at [e-mail]. Information you provide about any disability or medical condition will remain confidential unless it is necessary to disclose it to other members of staff or outside agencies to ensure the health and safety of yourself and others, or to implement the adjustments you require. In these circumstances we will first discuss with you how and to whom the information may be disclosed.