Inverness Depot Supervisor

Highland Fuels Ltd; Inverness; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Cycle to Work Scheme

Employee Assistance Programme

Employee Discount Hub

Pension

Private Health Care

Employee Owned Trust

Job summary

Highland Fuels Ltd is seeking an experienced Depot Supervisor to manage day-to-day depot operations, ensure compliance, and support efficient planning. You will liaise with drivers, service providers, and internal teams to resolve issues quickly and maintain smooth running of the depot.

The role requires hands-on leadership, strong planning skills, and experience in transport or fleet operations. An HGV licence is desirable; the position is on-site with a Tuesday–Saturday shift pattern and a

Qualifications

• Experience in transport, logistics, fleet or depot operations.
• Good understanding of vehicle and depot compliance.
• Strong planning and organisational skills.
• Excellent verbal and written communication skills.
• Ability to build positive working relationships with drivers and stakeholders.
• Analytical and problem-solving abilities.
• Attention to detail and data accuracy.
• Confident using operational data to prepare reports.
• Ability to work independently and as part of a team.

Responsibilities

• Conduct structured debriefs with returning drivers.
• Identify and record vehicle defects before vehicles are parked.
• Review failed or delayed deliveries and plan follow-up actions.
• Ensure paperwork and compliance checks are completed on shift.
• Feed information into next day’s planning and re-route as needed.
• Perform daily depot, yard and vehicle checks.
• Deliver toolbox talks to drivers and issue routes.
• Use CODAS and other systems to support planning and re-routing.
• Complete depot audits and gate checks; record defects.
• Maintain breakdown log and driver performance reports.
• Coordinate tyre inspections and external operator support.
• Provide holiday cover for Day Supervisor and Depot Manager.

Skills

Depot operations

Fleet/transport experience

Planning & organisation

Communication

Analytical skills

Problem solving

Attention to detail

Data analysis

Reporting

Team collaboration

Tools

CODAS

Webfleet

Vision

Transport management systems

Job description

We are looking for an experienced and proactive Depot Supervisor to support the safe, efficient and compliant day-to-day running of our depot operation. This is a hands-on role with responsibility for driver debriefs, vehicle checks, depot compliance, operational planning and ensuring that issues are identified and resolved quickly. Previous experience within transport, logistics, fleet or depot operations is highly desirable. An HGV licence would be a strong advantage, as the role may involve taking vehicles to and from Scania, Volvo and other service providers to ensure vehicles are ready for drivers the following morning. Shift pattern: Tuesday, Wednesday, Thursday 2pm-10pm, Friday 12pm – 8pm, Saturday 8am – 4pm. Salary: £28-30k.

Key Responsibilities

• Conduct structured debriefs with returning drivers.
• Identify and record vehicle defects before vehicles are parked.
• Review failed or delayed deliveries and identify any required follow-up action.
• Ensure all relevant paperwork and compliance checks are completed before the end of the shift.
• Feed operational information into the following day’s planning.
• Reallocate vehicles or amend routes where operational issues arise.
• Carry out daily depot, yard and vehicle walk-around checks.
• Deliver toolbox talks to drivers.
• Prepare and issue routes to drivers.
• Use transport management systems, including CODAS, to support planning and re-routing.
• Complete depot audits and gate checks.
• Record and file vehicle defects.
• Maintain the breakdown log.
• Prepare driver performance reports using systems such as Webfleet and Vision.
• Support quarterly vehicle checks and inspections.
• Coordinate tyre inspections and accompany external operators where required.
• Support Riggend checks and other depot duties.
• Provide holiday cover for the Day Supervisor and Depot Manager.
• Support the backshift operation and respond to operational issues where required.

About You

• Experience within transport, logistics, fleet or depot operations.
• A good understanding of vehicle and depot compliance.
• Strong planning and organisational skills.
• Excellent verbal and written communication skills.
• Ability to build positive working relationships with drivers, colleagues, and external stakeholders.
• Good analytical and problem-solving skills.
• Strong attention to detail.
• Confidence working with operational data and preparing reports.
• The ability to work independently and as part of a wider team.
• Experience using transport management or route planning systems would be advantageous.
• An HGV licence is highly desirable.

Personal Attributes

• Self-motivated and proactive.
• Calm under pressure.
• Adaptable and willing to learn.
• Comfortable taking ownership of issues.
• Accountable and dependable.
• Confident making day-to-day operational decisions.
• Able to manage competing priorities in a busy depot environment.
• This is an excellent opportunity for someone who enjoys a practical, operational role and wants to take ownership of the smooth running of a busy depot.

Benefits

• Cycle to Work Scheme
• Employee Assistance Programme
• Employee Discount Hub
• Pension
• Private Health Care provided after qualifying period
• Employee Owned Trust: become a member after qualifying period