Grangemouth Depot Supervisor

Highland Fuels Ltd; Inverness; On-site; GBP 28,000 - 30,000; Full time

Benefits offered by this job

Cycle to Work Scheme

Employee Assistance Programme

Employee Discount Hub

Pension

Private Health Care

Employee Owned Trust

Job summary

Highland Fuels Ltd. is seeking an experienced Depot Supervisor to oversee safe, efficient and compliant depot operations.

This hands-on role includes driver debriefs, vehicle checks, and planning, with potential involvement in varied service providers to ensure vehicles are ready for the next morning shift. Key duties include debriefing drivers, recording defects, reviewing deliveries, and maintaining paperwork and compliance.

Qualifications

• Experience in transport, logistics, fleet or depot operations.
• Good understanding of vehicle and depot compliance.
• Strong planning and organisational skills.
• Excellent verbal and written communication.
• Ability to build relationships with drivers and stakeholders.
• Analytical and detail oriented with reporting ability.

Responsibilities

• Conduct structured debriefs with returning drivers.
• Identify and record vehicle defects before parking.
• Review failed or delayed deliveries and follow up actions.
• Complete paperwork and compliance checks before shift end.
• Feed operational data into the next day's planning.
• Reallocate vehicles or amend routes to fix issues.
• Carry out daily depot, yard and vehicle walk‑round checks.
• Deliver toolbox talks to drivers and issue routes.
• Use CODAS for planning and re-routing.
• Prepare driver performance reports using Webfleet and Vision.

Skills

Depot operations

Vehicle checks

Planning

Compliance

Driver liaison

Data reporting

Auditing

Tools

CODAS

Webfleet

Vision

Job description

We are looking for an experienced and proactive Depot Supervisor to support the safe, efficient and compliant day-to-day running of our depot operation. This is a hands-on role with responsibility for driver debriefs, vehicle checks, depot compliance, operational planning and ensuring that issues are identified and resolved quickly. Previous experience within transport, logistics, fleet or depot operations is highly desirable. An HGV licence would be a strong advantage, as the role may involve taking vehicles to and from Scania, Volvo and other service providers to ensure vehicles are ready for drivers the following morning. Shift pattern: Tuesday, Wednesday, Thursday 2pm-10pm, Friday 12pm – 8pm, Saturday 8am – 4pm. Salary: £28-30k.

Key Responsibilities

• Conduct structured debriefs with returning drivers.
• Identify and record vehicle defects before vehicles are parked.
• Review failed or delayed deliveries and identify any required follow-up action.
• Ensure all relevant paperwork and compliance checks are completed before the end of the shift.
• Feed operational information into the following day’s planning.
• Reallocate vehicles or amend routes where operational issues arise.
• Carry out daily depot, yard and vehicle walk-around checks.
• Deliver toolbox talks to drivers.
• Prepare and issue routes to drivers.
• Use transport management systems, including CODAS, to support planning and re-routing.
• Complete depot audits and gate checks.
• Record and file vehicle defects.
• Maintain the breakdown log.
• Prepare driver performance reports using systems such as Webfleet and Vision.
• Support quarterly vehicle checks and inspections.
• Coordinate tyre inspections and accompany external operators where required.
• Support Riggend checks and other depot duties.
• Provide holiday cover for the Day Supervisor and Depot Manager.
• Support the backshift operation and respond to operational issues where required.

About You

• Experience within transport, logistics, fleet or depot operations.
• A good understanding of vehicle and depot compliance.
• Strong planning and organisational skills.
• Excellent verbal and written communication skills.
• Ability to build positive working relationships with drivers, colleagues, and external stakeholders.
• Good analytical and problem-solving skills.
• Strong attention to detail.
• Confidence working with operational data and preparing reports.
• The ability to work independently and as part of a wider team.
• Experience using transport management or route planning systems would be advantageous.
• An HGV licence is highly desirable.

Personal Attributes

• Self-motivated and proactive.
• Calm under pressure.
• Adaptable and willing to learn.
• Comfortable taking ownership of issues.
• Accountable and dependable.
• Confident making day-to-day operational decisions.
• Able to manage competing priorities in a busy depot environment.
• This is an excellent opportunity for someone who enjoys a practical, operational role and wants to take ownership of the smooth running of a busy depot.

Benefits

• Cycle to Work Scheme
• Employee Assistance Programme
• Employee Discount Hub
• Pension
• Private Health Care provided after qualifying period
• Employee Owned Trust: become a member after qualifying period