Internal Only: Democratic And Scrutiny Support Officer

Powys County Council; Llandrindod Wells; On-site; GBP 24,000 - 30,000; Full time

Job summary

Powys County Council is seeking a Democratic and Scrutiny Support Officer to provide a comprehensive, discreet and reliable support service to the Chief Executive, Leader, Cabinet, Committees and Members for meeting management in line with the Constitution and Work Plans. Based in Llandrindod Wells, the role supports the Cabinet, Committees and Working Groups to ensure smooth governance processes.

The successful candidate will manage minute-taking, agenda preparation, and communication of

Qualifications

• Ability to take minutes and handle sensitive information.
• Strong multitasking with tight deadlines.
• Highly organised with high personal standards.

Responsibilities

• To provide comprehensive support to ensure the effective operation of the Council’s Cabinet, Committees and Working Groups.
• To oversee the collation of papers and sending out of agendas, taking accurate minutes, liaising with the Chair, distributing to Elected Members and communicating action points.
• To ensure agenda items align with Work Programme and advise on item suitability for the agenda.
• To ensure compliance with legislation in administering meetings.
• The ability to work independently and refer more complex issues to the line manager.
• To provide information to Elected Members, the Chief Executive, Senior Leadership Team and wider management on a range of issues.

Skills

Minute-taking

Multi-tasking

Organised

Diplomacy

Job description

INTERNAL ONLY: Democratic and Scrutiny Support Officer

This position is advertised internally for Powys County Council employees only

About the role

To provide a comprehensive, discreet, high quality professional and reliable support service to the Chief Executive, Leader of the Council, Cabinet, Committees and Members to effectively manage their meetings in line with the Council’s Constitution and Work Plans.

About you

• Ability to take minutes - Be able to deal with difficult situations and with complex and challenging matters with the public and members of the Council.
• Ability to multi-task, prioritise and meet high level deadlines
• Possess the ability to abide by and work to deadlines and plan ahead accordingly
• Be organised, methodical and diligent with high personal standards
• Possess the ability to deal with a range of complex, politically sensitive issues with diplomacy, tact and professionalism

What you will do

• To provide comprehensive support to ensure the effective operation of the Council’s Cabinet, Committees and Working Groups.
• To oversee the collation of papers and sending out of agendas, taking of accurate minutes during the meetings, liaison with the Chair of the meeting on the final minutes, distribution to Elected Members and communication of action points to all stakeholders and to monitor their implementation.
• To ensure that agenda items and decisions are consistent with the Work Programme and to advise the Chairman and Senior Officers on the appropriateness of items for the agenda.
• To ensure compliance with the relevant legislation in administering meetings.
• The ability to work independently and on their own initiative, referring more complex and politically sensitive issues to the line manager.
• To provide information to Elected Members, the Chief Executive, Senior Leadership Team and wider members of the Management Team, outside bodies and the public, both in person and by telephone, on a range of issues.

INTERNAL ONLY: Democratic and Scrutiny Support Officer Llandrindod Wells, GB