Interim Facilities Project Manager

Vivid Resourcing Ltd; England; On-site; GBP 80,000 - 105,000; Full time

Job summary

Vivid Resourcing Ltd. is recruiting an Interim Facilities Project Manager for a Local Authority in the South East of England. You will oversee a varied portfolio of facilities and building-related projects from initial scoping through to procurement, implementation and handover.

You will work closely with internal departments, consultants and contractors to deliver projects safely, on time, within budget and to required quality standards while improving the Council’s property estate.

Qualifications

• Proven track record of leading multiple complex projects in a large organisation.
• Experience delivering facilities management, property improvement and refurbishment projects.
• Strong knowledge of health and safety across construction and building works, with contractor compliance.

Responsibilities

• Lead facilities and property projects from scoping through handover, ensuring on-time, on-budget delivery.
• Coordinate internal teams, consultants and contractors to meet scope, programme and quality.
• Monitor budgets, forecasts and change control; identify value engineering opportunities.
• Manage project governance, risk registers and reporting to senior officers.
• Ensure compliance with building regulations and sustainability objectives.

Skills

Facilities project mgmt

Portfolio delivery

Health & safety

Contract management (JCT)

Public sector procurement

Change & risk mgmt

Stakeholder mgmt

Contractor coordination

RICS/CIOB qualification

Education

RICS/CIOB qualification desirable

Job description

We are working with a Local Authority in the South East of England to recruit an experienced Interim Facilities Project Manager to oversee the delivery of a varied portfolio of facilities, property and building‑related projects across the Council’s estate.

The role will focus on managing facilities and building projects from initial scoping and feasibility through to procurement, implementation and final handover. Working closely with internal departments, consultants, contractors and key stakeholders, you will ensure projects are delivered safely, on time, within budget and to the required quality standards, while supporting the effective management and improvement of the Council’s property portfolio.

Essential Experience & Qualifications

• Proven experience leading, developing, managing and monitoring multiple complex projects simultaneously within a large organisation.
• Experience delivering facilities management, property improvement, refurbishment and building maintenance projects.
• Strong understanding of health and safety requirements across construction and building works, including contractor compliance and site monitoring.
• Experience managing construction contracts, including JCT forms of contract, alongside public sector procurement procedures and local authority governance.
• Experience of change management, risk management and financial monitoring within a project environment.
• Ability to manage consultants, contractors and multidisciplinary project teams.
• RICS, CIOB or an equivalent relevant professional qualification would be desirable.

Key Responsibilities

Facilities Project Delivery & Lifecycle Management

• Lead the delivery of facilities and property projects from initial requirements, feasibility and design through procurement, implementation and final handover.
• Manage a varied portfolio of building‑related projects, including refurbishments, planned maintenance, asset improvements and upgrades to council facilities.
• Coordinate internal teams, external consultants and contractors to ensure projects meet agreed scope, programme, budget and quality requirements.
• Develop project plans, delivery programmes and resource requirements, monitoring progress against key milestones.
• Support the delivery of projects that improve the condition, functionality, compliance and operational efficiency of the Council’s estate.

Building, Facilities & Technical Coordination

• Coordinate building surveys, condition assessments, design development and technical specifications to inform project delivery.
• Manage architects, engineers, building surveyors, facilities teams and other specialist consultants where required.
• Ensure proposed works are practical, deliverable and compliant with relevant building regulations, statutory requirements and sustainability objectives.
• Oversee facilities improvement works, building fabric repairs, refurbishment programmes and upgrades to building services and infrastructure.
• Work with operational teams to minimise disruption to services and building users during project implementation.

Budget Management & Commercial Control

• Monitor project expenditure, including consultancy fees, surveys, statutory approvals, contractor costs and associated facilities expenditure.
• Manage project budgets, forecasts, variations and change control, escalating financial risks where necessary.
• Identify opportunities for value engineering, cost efficiencies and improved whole‑life asset performance.
• Monitor key performance indicators, project benefits and social value commitments, providing regular financial and progress updates.
• Maintain accurate project documentation, including contracts, purchase orders, risk registers, change requests and progress reports.

Stakeholder & Contractor Management

• Act as the main point of contact for project stakeholders, providing clear updates on progress, costs, risks and delivery milestones.
• Work collaboratively with facilities management, property, procurement, finance, health and safety and service delivery teams.
• Manage contractor performance, ensuring works are delivered in accordance with contractual obligations, agreed specifications and service requirements.
• Chair project meetings, coordinate actions and maintain clear records of decisions and responsibilities.
• Prepare regular project reports and updates for senior officers, service leads and other stakeholders.

Risk, Compliance & Health and Safety

• Develop and maintain project risk registers, identifying delivery, financial, operational and compliance risks and implementing mitigation measures.
• Monitor contractor compliance with health and safety legislation, site procedures and relevant construction requirements.
• Undertake regular site visits and inspections to assess progress, workmanship, quality and adherence to specifications.
• Ensure appropriate arrangements are in place for building access, operational continuity and the safe delivery of works within occupied premises.
• Support compliance with relevant statutory obligations, building standards, environmental requirements and the Council’s policies and procedures.

Reporting, Governance & Continuous Improvement

• Ensure projects comply with local authority procurement rules, financial regulations, contract procedures and governance requirements.
• Provide accurate reporting on project performance, expenditure, programme, risks and forecast completion dates.
• Identify opportunities to improve project delivery processes, contractor management and the overall performance of the Council’s property estate.
• Support the effective planning and prioritisation of facilities projects in line with organisational objectives and available budgets.

Day Rate: £500 per day

Location: South East England

Role Type: Interim Contract