Integrated Clinical Academic Training Administrative Assistant

The University of Manchester; Manchester; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Hybrid working

Pension plan

Employee discount platform

Job summary

The University of Manchester is seeking an Integrated Clinical Academic Training (ICAT) Administrative Assistant to support the ICAT programme, from recruitment to completion. You will maintain trainee records, support conferences and governance, and contribute to data collection and funding bids in a collaborative team.

This role offers hybrid working, a busy but supportive environment, and opportunities to develop operational administrative experience within a prestigious university and

Qualifications

• Excellent organisational skills and ability to prioritise in a busy environment and meet deadlines.
• Excellent written and oral communication across diverse stakeholders.
• Numeracy, analytical and problem-solving abilities; identify and resolve issues.
• Accuracy and attention to detail in all administrative tasks.

Responsibilities

• Provide administrative support to the ICAT programme and uphold a professional image.
• Coordinate ICAT conferences, events and other programme activities.
• Maintain trainee records and the ICAT database for monitoring and reporting.
• Support ICAT meetings and governance: schedule meetings, prepare papers, take minutes, track actions.
• Assist with programme funding bids, data collection, interview scheduling and documentation.

Skills

Organisational skills

Communication skills

Numeracy

Attention to detail

Job description

We are seeking a motivated and collaborative individual to join our team as Integrated Clinical Academic Training (ICAT) Administrative Assistant. This varied and engaging role offers an exciting opportunity to contribute to the successful delivery of The University of Manchester's Integrated Clinical Academic Training (ICAT) programme, within a dynamic and inclusive environment. You will support clinical academic trainees throughout their journey from recruitment to programme completion, while contributing to an established partnership with NHS England and the National Institute for Health and Care Research (NIHR). It is an excellent opportunity to build broad operational administrative experience and make a meaningful contribution to the development of future clinical and research leaders.

You will be responsible for: -

• Provide administrative support to the ICAT programme, maintaining the professional image of ICAT at all times, and perform the duties of the role with a service-focused approach.
• Assisting with the coordination and delivery of ICAT conferences, events and other programme activities.
• Maintaining accurate trainee records and the ICAT database, including information required for monitoring and reporting.
• Supporting all ICAT meetings and governance, including scheduling meetings, preparing papers, taking minutes, recording actions and disseminating key information.
• Supporting wider programme activities, including programme funding bids, data collection, interview scheduling and preparation of interview documentation.

We welcome candidates who bring diverse perspectives, experiences, and approaches to their work.

About You

We encourage applications from individuals with a wide range of backgrounds and experiences. You should demonstrate:

Essential Criteria

• Excellent organisational skills, and able to prioritise work in a busy environment and meet strict deadlines.
• Excellent communication skills (written and oral), demonstrating an ability to deal with a wide range of people.
• Numeracy, analytical and problem solving skills and the ability to identify problems and resolve issues effectively.
• Accuracy and attention to detail.

Desirable Criteria

• An understanding of clinical academic training.
• Experience of supporting events or conferences.

We value transferable skills and real-world experience as much as formal qualifications.

Our benefits include

• Generous employer pension contribution
• Christmas closure across all departments outside of annual leave and bank holidays
• Purple Place employee discount platform

For more information, please see University of Manchester Benefits . You can also find information on our Flexible and Hybrid working here .

We are an open place of enquiry and challenge. We embrace and celebrate difference, diversity and debate, and we pride ourselves on being a place of education, learning and community where we are able, within the law, to question and test received wisdom, express new ideas and explore controversial or unpopular topics and opinions. Find out more from our Freedom of Speech Policy .

Enquiries about the role, shortlisting and interviews

Name: Beth Taylor Thomas

Email Address: [e-mail]

General enquiries and administrative support

[e-mail]

Technical and job portal support

Jobtrain Jobseeker Support Hub

This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.

Applications close at midnight on the closing date.

Further particulars (with person specification) linked below.