Instrument Co-ordinator

Liverpool Heart and Chest Hospital NHS Foundation Trust; Liverpool; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

Flexible working

Job summary

Liverpool Heart and Chest Hospital NHS Foundation Trust in Liverpool is seeking an Instrument & Equipment Co-ordinator to provide day-to-day coordination of surgical instruments within theatre areas, supporting efficient operating lists.

The role includes decontamination duties, liaison with Sterile Services, and record-keeping, with a part-time 22.5-hour schedule and NHS Afc Band 3 salary in the £25k–£27k pro rata range.

Qualifications

• Experience in manual handling regulations, PPE, COSHH and risk assessments.
• Knowledge of medical device regulations (MDA/MHRA) and Department of Health CJD requirements.
• Experience with instrument assets management and audits.
• Ability to work within a strict governance framework and NHS policies.

Responsibilities

• Coordinate surgical instruments to and from Sterile Services and record tasks in the system.
• Ensure medical equipment is available for start of theatre lists in collaboration with Medical Engineering.
• Lead decontamination and reprocessing of reusable devices.
• Be main point of contact between theatre stores, staff and Sterile Services for instrument requests and deliveries.

Skills

Instrument coordination

Decontamination duties

Equipment management

Record keeping

Tools

Word

Windows OS

Job description

Main area Theatre Grade NHS Afc Band 3 Contract Permanent Hours Part time - 22.5 hours per week (Flexible during annual leave) Job ref 410-SUR-8350054

Employer Liverpool Heart & Chest Hospital NHS Foundation Trust Employer type NHS Site LHCH - Theatre reception Town Liverpool Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 01/11/2026 23:59

NHS Afc Band 3

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision'to bethe best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine including adult cystic fibrosis and diagnostic imaging, both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Heart and lung disease continue to be amongst the biggest killers in the UK and the communities we serve are marked by increased prevalence of cardiovascular disease, higher levels of heart failure, hypertension, coronary artery disease and an ageing population.

Our reputation for strong performance is important in delivering thebest carefor our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and facilitated by technology. New and upgraded clinical areas are designed with patients and families fully involved to deliver their needs.

As part of our long term plan, we aim to form strong clinical and organisational relationships where possible. There is clear evidence that partnerships improve patient care and enhance quality and we aim to collaborate with a range of other providers and professionals with the aimto extending access and improve quality.

Our vision is underpinned by five strategic goals:

• Quality:to deliver the highest quality, safest and best experience for patients and their families by providing reliable care
• Service and Innovation:to develop our service portfolio for patients by developing innovative models of care
• Value:to maintain financial viability, enhance service delivery and develop new models of care to improve the health of our patients and safely reduce costs
• Workforce:to be the best NHS Employer by 2019 by attracting and retaining the best staff to deliver excellent patient care
• Stakeholders:to develop productive relationships with key stakeholders in order to enhance our profile and reputation.

Our Mission

“Excellent, Compassionate and Safe care for every patient, every day”

Job overview

To provide effective and compliant day to day coordination of all surgical instruments and equipment including receipt, disassembly of medical devices.

Be the main point of contact between theatre staff, theatre managers and sterile services for new instrument requests, delivery of instruments from Steris and reducing fast tracking where feasible.

Main duties of the job

Coordination of surgical instruments to and from Sterile services including recording of issues and resolving where appropriate and required.

Work closely with Medical Engineering and other areas to ensure medical equipment is available for start of theatre lists.

Be main point of contact between all theatre staff, theatre management and sterile services regarding instrument requests, monitoring deliveries and management of new and loan instruments.

Working for our organisation

As the largest single site specialist heart and chest hospital in the UK, we, at Liverpool Heart and Chest Hospital, have a clear vision 'to be the best cardiothoracic integrated healthcare organisation'.

We provide specialist services in cardiothoracic surgery, cardiology, respiratory medicine both in the hospital and out in the community.

We serve a catchment area of 2.8 million people, spanning Merseyside, Cheshire, North Wales and the Isle of Man, and increasingly we receive referrals from outside these areas for highly specialised services such as aortics.

Our reputation for strong performance is important in delivering the best care for our patients and high quality clinical services. This is underpinned by a culture of research and innovation, delivered in modern estate and our encouragement of flexible working in a variety of forms.

Detailed job description and main responsibilities

Reporting to the Senior Operational Manager, the Instrument & Equipment Co-ordinator will provide effective and compliant day to day coordination of all surgical instruments used within specified theatre areas for the smooth and efficient running of operating lists against theatre schedules and surgeons preference cards.

Work closely with Med Eng & other areas within the trust to ensure medical equipment is present for the start of the operating list to assist with theatre productivity & utilisation. Specific equipment includes; TOE Machines & Probes, Pumps & Pacing boxes.

To undertake decontamination duties and assist in providing a specialised decontamination of medical devices service contributing to the clinical care of the patient.

To carry out the receipt, disassembly, cleaning, disinfection, reassembly, packing, sterilisation or high-level disinfection of reusable medical devices. Record all tasks in the track and trace database.

Provision of next day instrument requirements lists to SSD in a timely manner to enable the most efficient and timely reprocessing of these items, whilst reducing fast tracking where feasible.

Be the main point of contact between Theatre stores team, Theatre staff and Sterile Services Department for instruments requests, monitoring deliveries and timely management of loan instruments in accordance with national guidance and Trust policy.

Qualification and Education

• Experience in the implementation of Manual Handling regulations, PPE, COSHH and completion of risk assessments.
• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.

Knowledge and experience

• Knowledge and understanding of instruments and clinical demands essential to role.
• xcellent technical and communications skills and the ability to inspire motivate and lead staff.
• Ability to provide clear and precise detailed explanations on the essential quality and safety requirements for the handling and storage and
• Understanding of regulatory requirements such for medical devices, MDA/ MHRA and Department of Health CJD requirements.
• Experience in dealing with both undertaking internal quality audits and author and present reports to management on effective solutions on best management of instrument assets.
• storage and ordering of surgical instruments form service providers and expertise in the use of instrument Tracking & Traceability systems.
• Provide a detailed knowledge of the actions and limitations within SSD for the reprocessing of instruments

Other

• Be flexible to meet the needs of the service and staff. Manage own time & workload effectively as needed. Working on own initiative and drive. Self motivating and has a positive can do attitude. Creative thinker and inspirational role model and as part of a team.
• Being able to prioritise workload and organised with their environment to ensure clinical ease.
• Lead by example at all times. Work in a manner which always demonstrates safety to self, other staff, visitors and patients.
• Working within a strict quality driven governance framework to national objectives and department of Health requirements
• Use a Word and PC systems including operation of Windows- based software, and keyboard skills.
• Understands the fundamentals of data quality, data protection and the confidential use of patient information.
• Responsive to change and positively review and adept to new technology or methods of working.

Skills and abilities

• Ability to plan and set objectives to maximise instrument utilisation and efficiency delivered through exceptional communication with both theatre management and clinicians alike.
• Ability to come up with effective and innovation to changes in responses to clinical need

Please review the job description and person specification carefully before applying to ensure that you meet the essential requirements for the post.

All applicants will be contacted and informed by email whether they were successfully shortlisted for interview.

As part of you pre-employment checks we will be required to obtain satisfactory references. We require at least one written reference from your current or most recent employer. We are only able to accept references from a professional work email address.

Employers are expected to implement the Care Certificate for all applicable new starters from April 2015. The Care Certificate aims to equip health and social care support workers with the knowledge and skills which they need to provide safe, compassionate care. We expect all new starters in clinical, patient facing posts (bands 1-4) to complete all 15 standards of the Care Certificate, within their first 6 months with the Trust.

Flexible Working applications will be considered in line the Trusts flexible working policies.

The Trust is a no-smoking site.

Please note UKVI guidelines prohibits sponsorship for all Band 2 and 3 posts. Guidelines state that many other posts are also not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine whether you would be eligible for sponsorship if you were to gain a conditional offer for this role.

If you are a Skilled Worker/ Health and Care visa applicant and you are coming to work in an occupation defined by the relevant Standard Occupational Classification (SOC) code, you will be required to provide a criminal record certificate from any country you have lived in for 12 months or more in the last 10 years, this is also applicable for your adult dependants.

Our statement on modern slavery

We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain.

The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust’s supply chains and its partners to assess risk exposure and management on modern slavery.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Patricia Routledge Job title Senior Operational Manager - Theatre Email address [e-mail] Telephone number 0151 600 1986 Additional information

We are looking to recruit a highly motivated and flexible Instrument Co-ordinator to join our multi-skilled theatre team

You will be responsible for instrument and equipment management and servicing activities associated with the theatre department. Duties will include checking instrument trays in and out of theatre. Liaising with Medical Engineering/Estates department to report any equipment failures and keeping up to date records.

The successful candidate will be enthusiastic, highly motivated and have a willingness to learn new skills; they must be able to work well under pressure and have past experience of dealing with instrument and equipment management. They will also be able to effectively prioritise their own workload within set timescales and be confident to work alone or as part of a team.

For further information/informal visit, please contact Patricia Routledge (direct line) 0151-600 1986